Administrative Assistant

Office Administrative Support

Provides general office and administrative support to legal teams to include data entry and shipping.

Essential Functions:

• Print, scan, save and photocopy documents.
• Prepare mailings and shipments, receive all packages at the front desk and arrange for package pickup with UPS or Fed Ex.
• Maintain and organize digital and physical client files.
• Retrieve and/or return files.
• Welcome visitors by greeting them, in person or on the telephone.
• Answer or refer inquiries.
• Maintain safe and clean reception and kitchenette areas.
• Assess and anticipate need for ordering or distributing office supplies.
• Prioritize, track and monitor problems to ensure timely resolution.
• Maintain confidentiality of client information.

Non
- Essential Functions:

• Close completed or cancelled cases.
• Prepare emails, letters, and process documentation as needed.
• Serve as a team member on administrative and other projects as needed.
• Generate shipping exception reports and track deliveries, missing or lost packages.
• Other duties as assigned.

Requirements:

Qualifications:

Education and Work Experience

High School Diploma or equivalent, Associate degree preferred. Three to five years of prior office experience required, experience at a law firm preferred. General knowledge of databases and the Microsoft Office suite. Excellent interpersonal, communication (both oral and written), and problem-solving skills. Must be able to work effectively under strict time deadlines. Outstanding organizational and time management skills. Ability to perform multiple tasks in a fast-paced environment.

Excellent customer service skills and ability to handle heavy workloads.

Physical Demands:

• While performing duties, the employee will constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer;
• The employee will occasionally need to move about inside the office to access file cabinets, office machinery, etc.;
• Must be able to lift 35 pounds;
• Must be able to stand or sit for long periods of time.