Senior Executive Assistant

Job Description

As an Executive Assistant you will work across the Data Center Infrastructure organization, supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on‑site events that include catering and leadership meetings. This full‑time in‑office role is based in Oracle’s Nashville, TN office and includes Oracle benefits.

• Demonstrated strong organizational skills.
• Handles details of a highly confidential and critical nature.
• Fast, resourceful, proactive, with excellent follow‑through.
• Ability to work in a dynamic fast‑paced environment with multiple streams of input simultaneously (Slack, email, possibly text), capturing actions and completing them within an appropriate timeframe.
• Prioritize based on the desires/preferences of the leaders you are supporting and the business.
• Exercise critical judgment within defined procedures and practices to determine appropriate action.
• Build a strong network across the organization to get things done and schedule meetings across multiple executives with packed schedules.
• Act with a sense of urgency, resilience, adaptability and not easily flustered.
• Persistently solve problems and respond to requests that require a quick turnaround.
• Work on assignments that can be complex, where judgment and initiative are needed in resolving problems and making recommendations.
• Collect and prepare sensitive information for discussions and meetings with staff and external individuals.
• Work independently once established, while collaborating with Chief of Staff and Business Operations, determining methods and procedures for new assignments.
• Contact company personnel at all organizational levels to gather information and prepare reports, building a broad network of colleagues for support.
• Provide specific administrative/clerical support including detailed schedule and calendar management, expense reporting, travel itinerary and booking, procurement of supplies for new hires and offices, onsite meeting planning including food arrangements, and office space seating assignment planning.

• 10+ years of executive and/or office management experience.
• Proactively anticipate and solve problems.
• Outlook calendar management is critical.
• Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools.
• BA/BS degree or equivalent.

US:
Hiring Range in USD $27.07 - $56.83 per hour; from $56,300 - $118,200 per year. May be eligible for equity.

• Medical, dental, and vision insurance.
• Short term and long term disability.
• Life insurance and AD&D.
• Supplemental life insurance (Employee/Spouse/Child).
• Health care and dependent care Flexible Spending Accounts.
• Pre-tax commuter and parking benefits.
• 401(k) Savings and Investment Plan with company match.
• Paid time off with flexible vacation and accrual rates.
• 11 paid holidays.
• Paid sick leave.
• Paid parental leave.
• Adoption assistance.
• Employee Stock Purchase Plan.
• Financial planning and group legal services.
• Voluntary benefits including auto, homeowner and pet insurance.

Certain U.S. based or U.S. customer or client- facing roles may require compliance with applicable requirements such as immunization/occupational health mandates and/or drug testing requirements.

Oracle is an Equal Employment Opportunity

Employer:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, and protected veterans’ status. Oracle will consider qualified applicants with arrest and conviction records pursuant to applicable law.