Facility Services Coordinator

Facility Services Coordinator

Newmark Group, Inc. is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark's comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform's global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum.

The Facility Services Coordinator is primarily responsible for ensuring the office environment is organized, well-stocked, and operating efficiently. This role manages daily coffee service, pantry operations, and event support to create a welcoming and productive workplace for employees, clients, and visitors. Proactively monitors inventory, coordinates with vendors, maintains common areas, and provides support to the Facilities Manager and office events to ensure a positive workplace experience.

The ideal candidate is highly organized, service-oriented, and able to manage multiple priorities in a fast-paced environment while delivering exceptional customer service.

• Manage inventory and ordering coffee, beverages, snacks, and pantry items.
• Maintain clean, organized, and fully stocked pantry areas throughout the day.
• Provide daily coffee equipment maintenance.
• Coordinate coffee service, including replenishing supplies and scheduling maintenance for coffee machines and related equipment.
• Serve as a point of contact for office vendors, including coffee service, office supply providers, and equipment service technicians.
• Monitor inventory levels and maintain appropriate stock while controlling costs.
• Receive, organize, and distribute office deliveries and supplies.
• Support conference room readiness by ensuring rooms are clean, stocked, and equipped for meetings.
• Assist with preparing work spaces and ensuring necessary office supplies and equipment.
• Coordinate office maintenance requests and communicate facility issues to building management.
• Support office events by ordering catering, setting up furniture, refreshments, and ensuring meeting spaces are prepared.
• Maintain a safe, clean, and welcoming office environment for employees and visitors.
• Track office-related expenses and assist with budget management as needed.
• Perform other administrative and office support duties as assigned.

• High school diploma or equivalent; associate's degree preferred.
• 2+ years of office coordination, administrative, or facilities support experience.
• Strong organizational and time management skills.
• Excellent communication and customer service skills.
• Proficiency with Microsoft Office (Outlook, Excel, Word, and Teams).
• Ability to lift and move office supplies weighing up to 25 pounds.
• Ability to prioritize multiple tasks and work independently.
• Experience managing office vendors, service contracts, and inventory preferred.
• Strong attention to detail and problem-solving abilities.
• Experience supporting workplace operations in a corporate office environment.
• Professional, positive attitude with a service-oriented mindset.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.