Office Coordinator

Office Coordinator

Sparks Group has partnered with a dynamic and fast-paced organization to identify a highly organized and proactive Office Coordinator. This individual will play a key role in ensuring the smooth day-to-day operations of the office while supporting facilities coordination, vendor management, and administrative functions. The ideal candidate thrives in a hands-on environment, is detail-oriented, and enjoys being the go-to resource for office needs.

• Serve as the first point of contact for visitors and guests, ensuring a welcoming and professional experience.
• Escort visitors to and from office suites in accordance with building protocols.
• Manage incoming and outgoing mail, shipping, and receiving; troubleshoot and resolve delivery issues as they arise.
• Coordinate with building amenities, including managing communication and logistics for a restaurant voucher program.
• Oversee office supply inventory, including ordering, stocking, and organizing materials.
• Assist with conference room setup, reservations, and preparation of meeting spaces as needed.
• Support facilities operations by coordinating with vendors for maintenance, repairs, and general office upkeep.
• Monitor office environment to ensure cleanliness, organization, and functionality (including kitchen and shared spaces).
• Assist with onboarding tasks, including preparing work spaces and distributing company materials or swag.
• Maintain documentation and support logistics for internal processes and office procedures.
• Handle sensitive information with discretion and professionalism.
• Collaborate with internal teams and external partners to support overall office operations.

• 3–5 years of experience in an administrative, office coordination, or facilities support role.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and problem-solve in a fast-paced environment.
• Experience with vendor coordination and facilities operations is a plus.
• High level of professionalism and ability to handle confidential information.

This job is In-Person. We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.