Administrative Assistant

** Requisition *
* +  
** Relocation Authorized:
National - Family*
* +  
** Telework Type:
Part-Time Telework*
* +  
*
* Work Location:

Various Work Locations USA*
* # Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure;
Nuclear, Security & Environmental;
Energy;
Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our  Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our  extraordinary teams building inspiring projects  in our  Impact Report .

# Project Overview:

Bechtel's Manufacturing and Technology (M&T) is an exciting and growing business unit that serves customers in the semiconductor, electric vehicle, and datacenter markets. M&T strives to exceed our customer objectives through utilizing our agility, innovative technologies, and world class talent.

M&T solves the industry's toughest challenges, building both our company and the world for the future.

#

Job Summary:

Plans, controls, and carries out the administrative activities of one or more key result areas, e.g., document control, communications control, file administration, discipline support, or client administrative support. When designated, acts as project administrator on a small project or study, or assistant project administrator on a larger project. Implements established administrative procedures for the project and supervises assigned personnel, including daily assignment of tasks, training, and evaluations of progress.

Prepares performance review of personnel in area of responsibility or provides input as directed by supervisor.

_"This position is designated as part-time telework per our global telework policy and will require at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor, in consultation with functional or project leadership"_  

# Major Responsibilities:

+   Coordinates installation of computer software/hardware and solves related problems within the group, maintaining security, and other database tables as needed

+   Implements procedures and trains personnel in area of responsibility, including use of associated automation systems and software; maintains or provides completed training records to others as required

+   Oversees processing and controls of all project document types and maintains associated registers; may process documents in backup capacity

+   Reviews deliverables of assigned staff to ensure that procedures are clearly understood and are being followed

+   Resolves daily administrative problems on the project

+   Conducts or participates in periodic audits of document control processes to ensure accuracy and consistency and verify procedural implementation

+   Prepares or provides input to employee performance reviews; may conduct counseling sessions as directed by supervisor; participates in employee selection.

+   Initiates and replies to routine correspondence related to area of responsibility

+   Compiles information; analyzes and prepares routine studies and reports as directed by supervisor

+   Participates in budget planning for personnel in area of responsibility, develops work plans and monitors progress on an ongoing basis and handles staffing issues, as appropriate

+   Collects and summarizes data for department and project metrics

+   Coordinates all service needs including project moves with off-project support groups

+   Keeps abreast of department technologies, techniques, and services that are available

+   Helps develop turnover plan for project records

+   Coordinates the development and implementation of project procedures

#

Education and Experience Requirements:

+ Requires a Bachelor's Degree from an accredited University or 6 years of related work experience in lieu of degree

# Required Knowledge and

Skills:

** Additional Qualifications*
* + Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. A skills test may be administered to determine proficiency.

+ Excellent oral and written communication skills.  A skills test for grammar/spelling may be administered.

+ Demonstrated knowledge of administrative skills and automated applications

+ Experience in training and supervision of personnel

+ General experience in all areas of document control

+ Knowledge of Bechtel's…