Executive Assistant- Mid Level

• Job Title:
  
  Executive Assistant
  - Mid Level
• Location:
  
  Reston, VA
• Clearance:
  Active TS/SCI with CI Poly security clearance
• This position is eligible for a $500 Zel Tech Non-Employee Referral fee.

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The Executive Administrator provides high-level administrative and operational support to senior leadership. This role requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced, secure environment. The Executive Administrator will manage daily administrative functions while ensuring compliance with Department of the Air Force (DoW) processes, terminology, and security requirements.

• Provide comprehensive administrative support to executive leadership, including calendar management, scheduling, and coordination of meetings.
• Prepare, review, and distribute correspondence, reports, briefings, and presentations.
• Maintain records, files, and documentation in accordance with DoW processes and security protocols.
• Serve as a liaison between leadership, internal teams, and external stakeholders.
• Manage travel arrangements, expense tracking, and logistical coordination.
• Ensure accurate and timely handling of sensitive and classified information.
• Utilize Microsoft Office tools to create documents, spreadsheets, and presentations.
• Support special projects and ad hoc administrative tasks as required.

• Must be a US citizen.
• Active TS/SCI with CI Poly security clearance.
• Minimum of 3 years of administrative or executive administrative experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Working knowledge and understanding of DoW processes and terminology.
• High school diploma or equivalent.
• Strong organizational, communication, and time-management skills.
• Ability to handle confidential information with discretion and professionalism.
• Successful background and drug screening check.

• Experience supporting senior-level executives in a government or defense environment.
• Familiarity with classified document handling and secure office operations.
• Experience using the Defense Travel System (DTS), including preparation and reconciliation of travel authorizations and expense reports.
• Associate or bachelors degree in business administration or a related field.
• Experience working in a fast-paced, mission-driven organization.

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The majority of the time is spent in an office setting. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required include close vision, distance, vision, color vision and ability to adjust focus.

Founded in 1988 by Ret. Col. Jack L. Ezzell Jr., Zel Technologies is a trusted leader in national security, providing comprehensive research, development, engineering, and operational support to the Department of Defense, the Intelligence Community, and federal agencies. Originally focused on leveraging operational and software expertise to improve time-critical targeting capabilities for the military, the company advanced its capabilities to provide scientific and HUMINT expertise for CBRNE collection and analysis.

In the wake of 9/11, Zel Technologies rapidly expanded its capabilities to provide turnkey ISR support services to US Special Operations Forces (SOF), as well as advanced technical and operational intelligence, physical and data science, and engineering support services to the greater Intelligence and SOF Communities supporting global counter terrorism and CWMD operations.

Today, Zel Technologies remains at the forefront of intelligence missions, advancing CWMD and global counter terrorism efforts, while also addressing emerging threats posed by near-peer adversaries. Our team remains committed to delivering adaptive, innovative, and cost-effective solutions across multiple domains, in alignment with the mission priorities of the U.S. Government and its partner nations. Our Mission:
Through our commitment to innovation and quality, our skilled teams deliver robust, technology driven solutions and insights that empower our customers to overcome complex challenges and achieve their mission objectives.