Executive Administrator Senior Level

* Location for this position will be in Reston, VA or West Bethesda, MD*

* This position is eligible for a $500 Zel Tech Non-Employee Referral fee. Contact Zel Tech Recruiters for questions concerning this matter. *

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The Senior Executive Administrator provides strategic, high-level administrative support to senior and executive leadership. This role requires extensive experience operating in secure, mission‑critical environments and a deep understanding of Department of the Air Force (DoW) processes and terminology. The Senior Executive Administrator acts as a trusted partner to leadership, ensuring seamless daily operations, effective communication, and adherence to security and compliance requirements.

• Provide senior‑level administrative support to executive leadership, including complex calendar management, prioritization, and coordination of high‑visibility meetings and engagements.
• Anticipate executive needs and proactively manage administrative and operational requirements.
• Prepare, review, and manage executive correspondence, reports, briefings, and presentations.
• Serve as a primary point of contact between executive leadership, staff, and external stakeholders.
• Oversee records management and documentation in compliance with DoW policies and security protocols.
• Coordinate and manage executive travel, including itineraries, logistics, and expense reconciliation.
• Ensure proper handling, tracking, and safeguarding of sensitive and classified information.
• Utilize advanced Microsoft Office capabilities to support executive‑level deliverables.
• Support senior leadership initiatives, special projects, and process improvements.
• Mentor or provide guidance to junior administrative staff, as needed.

• Must be a US citizen.
• Active TS/SCI with CI Poly security clearance.
• Minimum of 7 years of executive or senior administrative experience, 3 years supporting directorate level or executive staff.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong working knowledge and understanding of DoW processes and terminology.
• Associate or bachelor's degree from an accredited university.
• Demonstrated ability to manage multiple priorities in a fast‑paced, high‑security environment.
• Exceptional organizational, communication, and problem‑solving skills.
• Proven ability to handle sensitive and confidential information with discretion and professionalism.
• Successful background and drug screening check.

• Extensive experience supporting senior or executive‑level leaders in a government or defense environment.
• In‑depth familiarity with classified document handling and secure office operations.
• Experience using the Defense Travel System (DTS), including preparation, approval coordination, and reconciliation of travel authorizations and expense reports.
• Associate or bachelor’s degree in business administration or a related field.
• Experience mentoring or leading administrative teams.
• Demonstrated success in process improvement or operational efficiency initiatives.

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The majority of the time is spent in an office setting.
• Occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision, distance, vision, color vision and ability to adjust focus.

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