Executive Assistant - Business Operations

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Full Time Administrative Suppo Reston, VA, US

Salary Range: $91,025.00 To $ Annually

Job Title:

Executive Assistant – Business Operations

Location:

Reston, VA

Description/Job Summary

POSITION DESCRIPTION

HGL is seeking an Executive Assistant to provide high-level business operations and corporate support to our CEO, Executive Vice Presidents, and other executive leadership teams located in the Reston, VA office and across the company. This is a full-time, in-office (preferred) or hybrid position (minimum 3 days in the office) based in our Reston, VA office.

Responsibilities/Duties

WHAT YOU'LL BE DOING

The person hired for this role will be responsible for providing high-level administrative and operational support to executive, corporate, operations, and business development teams. This position requires someone who is comfortable working with senior executives, managing and analyzing information, supporting financial and budget-related activities, and coordinating day-to-day office needs. Responsibilities will include, but are not limited to:

• Working with CEO and other EVP's to create and maintain presentations, reports, spreadsheets, and other executive-level materials
• Providing high-level administrative support to C-suite executives and senior leadership while effectively managing competing priorities, requests, and deadlines
• Supporting the corporate counsel with administrative needs as required
• Managing and tracking executive priorities, projects, commitments, and action items across multiple functional areas, proactively following up with responsible parties and providing leadership with visibility into status, deadlines, and emerging issues
• Working with senior staff to coordinate, plan and schedule Corporate Management meetings
• Working with VP of Finance, DoD and Civilian Agencies Program Directors in preparing monthly progress reports and updating KPI’s that track performance against goals across the enterprise
• Conducting research, gathering information from internal and external sources, synthesizing findings, and preparing initial drafts of executive briefings, correspondence, reports, presentations, and other leadership materials
• Developing, maintaining, and managing spreadsheets used to track budgets, expenses, operational information, key statistics, and other business data
• Providing administrative support for budgeting, expense tracking, financial reporting and other finance-related activities in coordination with executive and finance leadership
• Tracking other key statistics and data with input from operations and senior leaders and organizing information into clear, accurate reports and presentations
• Managing and coordinating office space allocation, including tracking workspace availability, assigning office and workstation space, and supporting changing office-space needs
• Coordinating office supply needs, including monitoring inventory, ordering supplies, and helping ensure the office is appropriately equipped and organized
• Serving as a point of coordination for office-related administrative and operational needs and working with internal stakeholders and vendors, as appropriate
• Sitting in on Board of Directors meetings and other confidential and proprietary meetings; taking notes, producing reports and minutes, keeping track of deliverables and scheduling workflow as needed to facilitate completion
• Back-up to Executive Staff for preparing financial documents to include expense reports and coordinating accounts payable for senior staff
• Maintaining and updating BOD and Subcommittees reports
• Handling sensitive, confidential, and time-critical information with a high degree of professionalism, discretion, and judgment
• Anticipating administrative and operational needs and proactively identifying solutions to support executives and the broader corporate team

WHAT YOU NEED TO BE SUCCESSFUL

The ideal candidate will need the following as a foundation for success in this role:

• Minimum of 6 years of demonstrated office, executive and project administration experience
• High School degree, plus additional training; or education in areas of specialization equivalent to an associate degree
• Demonstrated experience providing direct administrative and operational support to C-suite executives, senior leaders, or executive leadership teams
• Experience…