Director of Proposal Operations

Title: Director of Proposal Operations

Location: Hybrid (must be local to HQ in Reston, VA)

Terms: Full-Time | Eligible for Commission

Clearance: Not Required

Travel: 0–20%

RIVA Solutions is expanding in the Federal Health IT space, focusing on HHS, including NIH, PSC, and other OpDivs. The Director of Proposal Operations will drive strategic capture of prime, full & open IT services contracts, working closely with internal delivery, solutions, pricing, and proposal teams to position RIVA as a leader in mission‑critical technology support to HHS.

The Director of Proposals will lead the company’s proposal development function across federal, state, and commercial opportunities. This leadership role is responsible for managing the full proposal lifecycle, driving proposal strategy, ensuring compliance, and delivering high‑quality submissions that support RIVA’s growth objectives.

• Proposal Leadership & Strategy:
  • Lead and manage the end‑to‑end proposal development process for federal, state, local, and commercial opportunities.
  • Develop proposal strategies, themes, and win messaging in collaboration with capture and business development teams.
  • Establish proposal schedules, compliance matrices, content plans, and production timelines.
  • Ensure all proposals meet customer requirements, evaluation criteria, and submission deadlines.
• Team Management:
  • Build, mentor, and manage a high‑performing proposal team, including proposal managers, writers, editors, coordinators, and consultants.
  • Foster a culture of accountability, collaboration, and continuous improvement.
  • Provide leadership in proposal best practices, training, and process standardization.
• Cross‑Functional
  
  Collaboration:
  
  
  • Partner with Business Development, Capture, Contracts, Pricing, HR, Technical SMEs, and Operations to develop responsive and persuasive proposals.
  • Facilitate proposal kickoff meetings, color team reviews, and executive reviews.
  • Coordinate with leadership to align proposal priorities with company growth goals.
• Proposal Quality & Compliance:
  • Ensure all proposals are compliant, compelling, accurate, and professionally formatted.
  • Oversee proposal editing, graphics, desktop publishing, and final production activities.
  • Implement quality assurance processes and lessons‑learned reviews to improve proposal effectiveness.
• Process Improvement & Knowledge Management:
  • Maintain and enhance proposal processes, templates, content libraries, resumes, past performance databases, and style guides.
  • Identify opportunities for automation and efficiency improvements within proposal operations.
  • Track proposal metrics, win rates, and pipeline support activities.

• Bachelor’s degree in Business, Communications, Marketing, English, or related field.
• 10+ years of proposal management experience, preferably supporting federal government contracting.
• 5+ years of leadership experience managing proposal teams and complex proposal efforts.
• Demonstrated success leading large, strategic proposals in a competitive environment.
• Strong knowledge of federal procurement processes, FAR regulations, and proposal best practices.
• Exceptional writing, editing, organizational, and communication skills.
• Proven ability to manage multiple priorities and tight deadlines.
• Experience with proposal management tools and collaboration platforms.

• APMP certification (Practitioner or Professional level preferred).
• Experience supporting IT, digital transformation, cybersecurity, cloud, or professional services proposals.
• Familiarity with Gov Con growth strategies and capture processes.
• Experience managing distributed or remote proposal teams.

$200K

• Health, Dental, and Vision Coverage
• Life Insurance
• Retirement Benefits / 401K with Company Matching
• HSA / FSA Spending Accounts
• Long‑and Short‑Term Disability
• Pet Insurance
• Wellness Program Initiatives
• RIVA Flex – Flexible Work Environment
• Additional Workplace Benefits

RIVA Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected class.

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