Sr. Subcontracts Administrator

Overview

Empower AI is AI for government. Empower AI gives federal agency leaders the tools to elevate the potential of their workforce with a direct path for meaningful transformation. Headquartered in Reston, Va., Empower AI leverages three decades of experience solving complex challenges in Health, Defense, and Civilian missions. Our proven Empower AI Platform® provides a practical, sustainable path for clients to achieve transformation that is true to who they are, what they do, how they work, with the resources they have.

The result is a government workforce that is exponentially more creative and productive. For more information, visit www.

Empower.ai.

Empower AI is proud to be recognized as a 2024 Military Friendly Employer by Viqtory, the publisher of G.I. Jobs. This designation reflects the company’s commitment to hiring and supporting active‑dual and veteran employees.

The Senior Subcontracts Administrator is responsible for leading and managing complex procurement and subcontract administration activities in support of federal government programs. This position performs the full range of procurement lifecycle activities, from proposal support and subcontract strategy development through subcontract award, administration, compliance oversight, and closeout. The Senior Subcontracts Administrator serves as a trusted advisor to program teams, contracts, finance, and executive leadership, ensuring compliance with company policies, FAR/DFARS regulations, and CPSR requirements.

This is a hybrid role requiring onsite work Tuesdays and Wednesdays in our Reston, VA office.

Responsibilities:

• Review prime contract solicitations and develop compliant subcontractor RFP packages aligned with program objectives, customer requirements, and applicable FAR/DFARS flow downs.
• Lead subcontractor source selections, including market research, competition analysis, supplier evaluations, and sole‑source justifications.
• Support proposal efforts by coordinating subcontractor pricing, conducting cost and price analyses, and preparing subcontract‑related proposal documentation for CPFF, T&M, FFP, and IDIQ contract types.
• Negotiate complex subcontract terms and conditions, pricing arrangements, and contractual agreements while mitigating risk and ensuring compliance.
• Draft, negotiate, and administer subcontracts, purchase orders, teaming agreements, consultant agreements, and non‑disclosure agreements.
• Provide subcontract management throughout contract performance, including modifications, funding actions, period‑of‑performance extensions, invoicing support, and closeout activities.
• Monitor subcontract funding, ceilings, burn rates, and deliverables while coordinating with Program Management, Finance, Contracts, and suppliers.
• Ensure procurement and subcontract files are complete, accurate, and maintained in accordance with CPSR requirements, company policies, and customer expectations.
• Prepare and maintain procurement documentation, including source selection records, cost and price analyses, negotiation memoranda, responsibility determinations, and subcontract award documentation.
• Support Contractor Purchasing System Reviews (CPSRs), DCMA reviews, customer audits, and internal compliance assessments by providing documentation and responding to audit requests.
• Provide guidance and mentorship to junior subcontract administrators and cross‑functional stakeholders regarding procurement policies, compliance requirements, and best practices.
• Identify opportunities to improve procurement processes, procedures, templates, and internal controls to enhance compliance and operational efficiency.
• Independently manage multiple priorities, meet deadlines, and maintain a high level of customer satisfaction.
• Perform other duties as assigned.

Requirements

• Bachelor’s Degree in Business Administration, Supply Chain Management, Contracts Management, or a related field; equivalent experience may be considered.
• Minimum of 7-12 years of experience as a Subcontracts Administrator or Procurement Professional within a government contracting environment.
• Demonstrated experience managing complex subcontract actions throughout…