Reprographics Productions Specialist

Description

The  
** Reprographic Center Production Specialist
** plays a key role in delivering high-volume, high-quality document output for internal stakeholders and external clients. This hands-on position involves operating digital production presses, scanners, de-format printers, finishing/bindery equipment, and mail-handling systems. It also includes administrative responsibilities such as file preparation, job tracking, inventory management, and shipping coordination. The ideal candidate is highly detail-oriented, technically adept, and comfortable working in a deadline
- driven environment. While we can train on specific equipment, prior experience with comparable digital press systems and print production workflows is required.

** Key Responsibilities*
* + Operate high-speed digital color presses (e.g., Canon image

PRESS, Konica Minolta) Scantron Survey Scanner, and wide-format printers.

+ Utilize finishing and bindery equipment such as power cutters, folders, coil binders, booklet makers, envelope inserters, and tabbers.

+ Perform daily maintenance, cleaning, and basic troubleshooting to ensure uptime of all equipment.

+ Prepare and manipulate print-ready files (PDFs, InDesign, etc.) to ensure proper sizing, bleed, and layout.

+ Load and manage media types, monitor job queues, and confirm output quality throughout the print run.

+ Consult with internal clients to review project specs and advise on file setup or finishing options.

+ Lift and transport paper stock or completed jobs up to 50 lbs as needed.

** Survey Intake & Document Preparation*
* + Track returned surveys, refusals, and bouncebacks in enterprise tracking systems

+ Clean, repair, rebubble, and prepare survey packets for scanner recognition

+ Create batch logs, header sheets, and maintain chain-of-custody controls

+ Program survey applications, response fields, barcode/Master , and validation logic

+ Configure Edit and Conversion Profiles

+ Perform full test scanning and data verification prior to production release

+ Batch, scan, edit, and convert high-volume surveys using production scanners

+ Validate Master IDs, open-ended responses, and file outputs

+ Troubleshoot recognition, feed, and conversion errors

** Inventory & Supply Management*
* + Assist manager with maintaining and reorder paper, toner, bindery supplies, and repro stock.

+ Assist manager with tracking inventory levels, usage trends, and waste logs to support operational efficiency.

+ Keep supply and storage areas organized and compliant with safety standards.

** Administrative Support*
* + Maintain well-organized digital folders for archived jobs, billing records, and job tickets.

+ Assist with generating internal chargebacks and reconciling billing reports.

+ Coordinate outgoing shipments (Fed Ex, USPS, courier), including labeling, packaging, and documentation.

+ Respond to questions from team leads or departments regarding job status, changes, or reprints.

+ Support quote generation, tracking deadlines, and preparing materials for delivery or pickup.

+ Keep the reprographics center clean, orderly, and in working condition.

+ Follow safety procedures for handling sharp tools, moving heavy objects, and operating high-speed machinery.

** Minimum Qualifications*
* + HS Diploma or equivalent

+ 5+ years of experience in a digital printing or reprographics environment.

+ Ability to lift and carry up to 50 lbs.

** Preferred

Qualifications & Skills That Are a Plus*
* +

Experience with file prep using Adobe Creative Cloud apps (InDesign, Illustrator, Photoshop).

+ Familiarity with SharePoint or other document management systems.

+ Exposure to quality control practices for printed materials.

+ Prior experience supporting proposal or time-sensitive print jobs.

+ Willingness to learn and adapt to new hardware/software platforms-training provided on specific equipment.

+ Comfortable working on-site in a production environment.

+ Familiarity with digital presses (e.g., Canon, Konica Minolta) and finishing equipment.

+ Proficient in Adobe Acrobat and Fiery Command Work Station or similar RIP software.

** Professional Skills*
* + Strong time management and organizational skills in a fast-paced production…