Premier Experiences Specialist

Cooley is seeking a Premier Experiences Specialist to join the Marketing and Client Development team.

Position summary:

This role is part of the Strategy, Transformation & Growth Team, which acts as the firm's "central nervous system," building the scalable infrastructure and data-backed frameworks that allow Marketing & Client Development to move from reactive execution to proactive, high-impact strategy. It ensures that strategic choices and unique brand differentiating experiences (spanning high-end events to targeted digital channels) are translated into repeatable, optimized market performance that makes the firm stand out in market.

• Tactical Logistics Support: Execute the core logistical elements of premier events, including venue research, onsite coordination, and transportation management.

• Registration & Communication Management: Build and manage event registration sites and lead the execution of all attendee communications (invites, reminders, post-event notes).

• Event Tech Administration: Serve as the primary administrator for event tools (Cvent), ensuring all data is entered accurately and workflows are functioning correctly.

• Collateral & Asset Coordination: Coordinate the production and shipping of all brand collateral, signage, and premium gifts for marquee events and sponsor ships.

• Vendor Coordination: Act as the day-to-day point of contact for tactical vendors (A/V, printers, shipping), ensuring all deliverables are on time and on-brand.

• On-Site Logistics Execution: Provide dedicated on-site support for premier events, managing registration desks, room setups, and real-time troubleshooting.

• Data Integrity & Entry: Responsible for the clean entry of attendee data into the CRM and event platforms, ensuring a "single source of truth" for the team.

• Contract Processing Support: Manage the administrative side of the contract process, ensuring all agreements are routed for signature and filed appropriately.

• Asset & Inventory Management: Oversee the inventory of premium event assets (booths, signage, etc.), ensuring items maintained and available for global activations.

• Post-Event Reconciliation: Support the Senior Manager in reconciling event budgets, processing invoices, and gathering feedback for post-event readouts.

• All other duties as assigned or required.

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications.

• Available to work overtime, as required.

• 3+ years of applicable experience in the field (e.g., marketing or business development, preferably with an emphasis working in a strategy, transformation, or growth function).

• Must have professional services industry experience and/or B2B marketing experience.

• Must have CVENT, Ticket Manager, and CRM experience.

• Experience with vendor management, contract negotiations, and onsite delivery.

• Bachelor's degree.

• Excellent attention to detail.

• Approaches tasks through a lens of quality and consistency.

• Approaches tasks through a digital first lens.

• Strong verbal and written communication skills.

• Ability to organize, prioritize and coordinate multiple activities.

• Works with team to set goals, drive projects, and achieve outcomes.

• Strong judgment.

• Team-player with collaborative spirit.

• Unwavering ability to handle and maintain confidentiality regarding firm information, projects, client data.

• High level of professionalism at all times.

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $33.00 - $48.00 ($68,640.00 - $99,840.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

• medical
• health savings account (with applicable medical plan)
• dental
• vision
• health and/or dependent care flexible spending accounts
• pre-tax commuter benefits
• life insurance<
• AD&D
• long-term care coverage
• backup care for children and/or adults and other parental support benefits
• firm-paid life insurance
• AD&D
• LTD
• short term medical benefits
• 20 days of Paid Time Off ("PTO")
• 10 paid holidays each year
• generous parental leave and fertility benefits
• New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.