Executive Search Project Coordinator: Global Client Support

The Opportunity

Korn Ferry has an immediate need for a Project Coordinator in the Executive Search Practice. The Project Coordinator (PC) is an integral part of the executive search team and a key driver of the search process. This position supports one or two Senior Client Partners (SCP) depending on fee revenues, and works interactively with other principals, senior associates, associates and other PCs in the local office as well as other KFI offices, both domestic and international.

Primary responsibilities include but are not limited to:

• Serve as administrative point of contact to maintain business relationships between the consultant/partner and key clients; must be exceptionally comfortable working with senior executives, exhibiting the appropriate level of discretion and sensitivity on high level candidates and clients.
• Maintain daily schedule including internal meetings, conference calls involving multiple time zones, setting video conferences, and client meetings with keen attention to detail and seamless efficiency.
• Candidate Research/Support;
  Candidate Scheduling;
  Background checks;
  References checks;
  Benchmarking reports.
• Coordinate travel schedule, both domestic and international.
• Support other team members as required, providing timely answers to requests.
• Draft letters of engagement and candidate reports; provide proofreading support to team members on business development pitches and client reports.
• Prepare and submit monthly accurate expense report and reconcile AMEX statements.
• Shares workflow with other EAs on this team.
• Other duties as assigned.

• Creating/editing pitch materials (PowerPoint presentations, experience lists from Searcher, bound booklets, etc.).
• Light research on company executive backgrounds.
• Update Searcher Express database for all BD activity as directed by SCP.
• Update Salesforce for all BD activity as directed by SCP.
• Provide a thought partner mentality to assist the SCP with business development efforts and other business initiatives.

• Proactive management of the search process for each assignment currently engaged where assigned Partner / Principal is the Engagement Manager.
• Creating/updating all documentation relating to the assignment such as engagement letters, position specifications, status reports, candidate reports, candidate reference reports, search assessment reports, and billing invoices. This will include collecting/organizing data, typing, formatting, proofing and delivery.
• Open/Close search engagements within Salesforce, PSA, and Searcher.
• Act as main point of contact for client(s) and their administrative staff. This will include setting up an open line of communication at the beginning of a search through the closure of the search.
• Coordinate weekly status calls with clients.
• Coordinate all interviews between Senior Client Partner(s) / search team and candidate(s). This will include in-person and virtual sessions.
• Collaborate with researcher / associate / senior associate and prepare, in advance, weekly status reports (as needed) and distribute to participants 24 hours in advance of the weekly status calls.
• Maintain accurate and timely updates to Searcher with all documentation, notes, and candidate appointments.
• Proactive interaction with active candidates for each assignment currently engaged.
• KF resume preparation, education verification, and background investigations.
• Scheduling interviews, including travel, lodging, and ground transportation.
• Preparing reimbursement requests for candidate expenses.
• Maintaining accurate records within Searcher on each candidate to ensure database integrity and to keep candidate “off-limits” while engaged.
• Sending client contact(s) the KF4D Unique Client Profile and create the benchmark for the KF4D candidate assessment.
• Sending each candidate Search Assessment, generating their reports and obtaining Search Assessment Manager’s summary for appropriate candidates.
• Populate and maintain timely Searcher updates with relevant documents for Power Metrics. This includes but is not limited to:
  • Search proposal (original and executed contract)
  • Position Specification
  • Relevant Candidate…