Management​/Business Operations Manager; DOT

About Us

When military bases, national security agencies, federal buildings, healthcare facilities, and leading commercial clients in Washington D.C and across the nation need superior facility support services, we answer the call. We offer a unique combination of government experience and facilities expertise that has helped us earn a position as one of the country’s leading integrated service providers.

EMCOR Government Services has an immediate need for a Work Management/Business Operations Manager at our Department of Transportation project, located in Washington, DC
. This position will report directly to Deputy Project Manager and is responsible for supporting the operations team with all work management and business‑related matters. The candidate will be a well‑rounded resource for Maximo‑CMMS, financial reporting, administrative support, timekeeping, AP/AR, budgets, and reports/analysis. The Work Management/Business Operations Manager will be the primary DOT point of contact for training on various systems and software used on the contract.

Work Management:

• Direct supervision of Production Control Clerks and Service Order Dispatchers
• Schedule preventative maintenance work orders for in‑house staff and subcontractors
• Report service call and preventative maintenance performance analysis progress to management
• Run reports from the Maximo system
• Provide data and reports for performance monitoring and cost analysis
• Track WIP and IDIQ for management
• Prepare presentations and briefings using Maximo data, metrics, and performance indicators

Financial:

• Review financial reports and make updates and changes as directed by management/EGS HQ
• Develop and run reports from JDE and Crystal reporting systems
• Review financial statements weekly and brief the management on status and any major issues
• Manage Accounts Payable/Accounts Receivable, in consultation with EGS Finance Department

Procurement:

• Generate and receive purchase orders using the JD Edwards database. Receive all subcontractor purchase orders for monthly/quarterly/annual services.
• Process vendor invoices, ensuring quality assurance acceptance before final payment approval.
• Coordinate new vendor set up in Procure ware.
• Run monthly reports that are due to the client as well as internal project management reports.
• Perform various office tasks such as copying, faxing and following up on vendor and corporate correspondence.

Administrative Support:

• Provide training to staff on software systems
• Solicit information from Operations Managers/others on behalf of Program Management.
• Attend meetings, document meeting minutes, track outstanding actions and status updates.
• Interface with DOT leadership and EGS HQ departments such as operations, marketing, legal, finance, accounting, field safety/quality, and compliance to ensure service requirements are being met.
• Promote a positive safety culture by fully complying with all safety policies and procedures, and applicable federal, states and local regulations
• Provide daily monitoring of the material inventory control database (including accounting functions and purchase orders).
• Provide administrative support to the program management staff including setting/planning meetings, formatting correspondence/deliverables, answering phones, ordering supplies, and other general duties.

Human Resources:

• Process final payroll/timesheets bi‑weekly, ensure 100% accuracy and compliance.
• Monitor employee and subcontractor sign‑in and sign‑out logs
• Handle employee onboarding requirements such as:
  • DOT Security submissions for building access
  • 1‑9 Paperwork
  • Timekeeping training
  • Coordinate uniform/tool/equipment/electronic issue with Operations Managers/EMCOR IT
• Create and process Electronic Personnel Action Forms ("ePAF") as instructed by managers. Submit Personnel Action Forms ("PAF") for employee information updates (Emergency Contact Information, Change of Address, etc.) as it becomes available.
• Maintain employee records and files in consultation with EGS Human Resources Department

• Associate’s or bachelor’s degree in business or related field or the equivalent in work experience.
• 5 or more years…