Operations Coordinator; Track to Operations Manager LILKYL

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JOB TITLE: Operations Coordinator (Growth Track to Operations Manager)
JOB : LILKYL1
INDUSTRY: Professional Organizing & Lifestyle Services
LOCATION: LATAM / South Africa / Egypt
JOB STATUS: Part Time (20 Hours per Week) with a Growth Path to Full Time
WORK SCHEDULE: Monday to Friday | 4 Hours per Day between 9:00 AM – 4:00 PM PST (Occasional Flexibility for Meetings Outside Business Hours)
SALARY: Starting at $8 USD per hour (Higher Compensation May Be Considered for Exceptional Candidates)
TARGET

START DATE:

Approximately 6 Weeks (Flexible for the Right Candidate; May Extend to 60–90 Days)

PLEASE NOTE: This is not a traditional administrative role. We are looking for a highly organized, proactive operations professional who loves building systems, improving processes, solving problems, and helping a creative founder turn ideas into organized execution. This position offers a clear growth path into an Operations Manager role over the next 1–3 years.

Our client is a growing professional organizing and lifestyle transformation company that helps individuals and families create more functional, organized, and intentional homes through decluttering, organization, systems design, and coaching.

Their clients include busy professionals, parents, entrepreneurs, and individuals with ADHD who want spaces that better support the lives they want to live. The company believes organization is about far more than tidy spaces—it creates freedom, peace, and possibility.

As the business continues to grow, they are looking for someone with exceptional executive functioning who enjoys bringing structure to complexity and helping a highly creative founder turn ideas into reality. This is an opportunity to become a key operational partner within a purpose-driven company where your work will directly impact long-term growth.

The Operations Coordinator will become the founder's trusted operational partner, helping build the systems, processes, and infrastructure needed to support continued business growth.

This role is designed for someone who wants to grow into an Operations Manager over the next 1–3 years, eventually overseeing company operations, client experience, projects, systems, and team coordination.

The ideal candidate is proactive, resourceful, highly organized, and naturally anticipates challenges before they arise. Rather than simply identifying problems, you enjoy presenting solutions and taking ownership of execution.

• Track active projects, timelines, deliverables, and priorities
• Maintain and organize Trello project boards
• Coordinate operational tasks across multiple initiatives
• Monitor deadlines and ensure projects remain on schedule
• Maintain organized project documentation
• Coordinate special projects from planning through execution
• Support strategic business growth initiatives

• Identify opportunities to improve workflows and business processes
• Build scalable systems that improve efficiency and consistency
• Create, document, and continuously improve Standard Operating Procedures (SOPs)
• Coordinate vendors, purchases, deliveries, and service providers
• Conduct research on products, vendors, and business initiatives
• Present recommendations that support informed decision‑making
• Assist with implementing new operational systems and improvements

• Manage client communication from initial inquiry through project completion
• Respond promptly to client emails and routine inquiries
• Follow up with leads, prospects, and existing clients
• Send onboarding materials, agreements, reminders, and documentation
• Maintain organized client communication records
• Coordinate onboarding activities
• Deliver thoughtful follow‑up that creates exceptional client experiences

• Manage business and personal calendars
• Schedule meetings, consultations, appointments, and events
• Coordinate schedules across multiple…