Project Services Coordinator - Procurement and Accounting Specialist- Kingston, RI

Position Description

Repost of 158140 – 2 previously submitted candidates are moving forward but backup candidates may be considered. Procurement and Accounting Specialist. Work Location – Remote. Estimated Duration of

Contract:

1 year. This would be a part‑time role beginning at 21 hours a week (3‑7 hour workdays) with the possibility for that to increase in the future but not guaranteed. Daily hours are variable and should be arranged with the manager(s). This role will be processing and accounting for purchase orders requested by other ITS senior staff. They are the primary point of contact for fielding questions posed by ITS staff regarding purchase orders, status of purchase orders, processing invoices, etc.

• Research, understand and apply ITS and URI policies and procedures related to procurement and accounts payable. Serve as the main point of contact for all ITS purchasing, invoicing, and billing related questions.
• Review purchase order request submissions to ensure the correct documentation is attached and complete.
• Manage the contract database and file all business documents appropriately and timely.
• Enter purchasing requisitions into People Soft, process supplier invoices for payment, P‑Card purchases and e‑marketplace orders.
• Responsible for ordering ITS department supplies.
• Gather and save receiving documents to support supplier payments.
• Perform monthly P‑Card reconciliation.
• Process departmental billing to both internal University entities and external partners.
• Engage with and elevate issues to the Business Manager in a timely fashion, so as not to disrupt operational efficiency. Communicate and collaborate with appropriate stakeholders to gather what is needed to complete invoicing, procurement, or HR transactions.
• Process HR action forms with appropriate documentation.
• Act as backup support for submitting student hiring forms when needed.
• Complete all deposits of funds.
• All other duties and responsibilities as assigned.

• Bachelor's degree in accounting or related field, or equivalent combination of relevant experience in the skill set listed below.
• Minimum 3 years' experience in processing purchase requisitions into an ERP environment.
• General experience with and knowledge of purchasing policies of a large organization.
• Experience in creating customer invoices.
• Experience in accounts payable.
• Intermediate MS Excel and Google Suite skills.
• Experience with navigating a large scale ERP system.
• Experience with paperless environment.

• Experience with People Soft Financials and HR.
• Experience in a higher‑education setting.