Treasurer's Assistant - Accounts Payable​/Receivable

Treasurer's Assistant
- Accounts Payable/Receivable

Exeter-West Greenwich Regional School District
- West Greenwich, Rhode Island

Final date to receive applications: Posted until filled

Starting Date: Immediately

Position:
Treasurer’s Assistant – Accounts Payable/Receivable

Reports To:

District Treasurer
Position Type:
Full Year
Salary:
As per contract or established by the School Committee

The Exeter-West Greenwich Regional School District is seeking a highly organized, detail-oriented, and experienced Treasurer’s Assistant – Accounts Payable/Receivable to join our Business Office team.
This position assists the District Treasurer with a variety of accounting and fiscal responsibilities, including accounts payable and receivable, fixed assets, 1099 tax reporting, grant-related financial reporting, and other Business Office functions. Responsibilities are performed using the Tyler Vision ERP system and interfaces with other web-based systems.
The successful candidate will possess strong accounting, analytical, organizational, and technology skills and will be able to independently organize and carry out complex accounting responsibilities while maintaining accurate financial records and meeting established deadlines.

Responsibilities include, but are not limited to:

• Enter and process invoices in the accounting system for payment.
• Encumber funds as needed and perform monthly analysis of purchase orders for the monthly expenditure budget.
• Maintain control of fixed assets at the point of encumbrance or payment and record fixed assets in accordance with District policy.
• Generate invoices for preschool tuition, facility use, out-of-district tuition, out-of-district transportation, COBRA payments, employee chargebacks, and other applicable expenses.
• Follow up with responsible parties regarding non-payment and non-sufficient funds.
• Maintain accurate and current vendor records.
• Prepare 1099 tax forms, verify balances and information for accuracy, distribute required forms, and submit required federal reporting.
• Maintain expenditures for Medicaid-eligible services in coordination with the Special Services Department.
• Prepare and submit required quarterly and year-end reports to the State for grant expenditures, ensuring accuracy and compliance with applicable reporting requirements.
• Perform monthly bank reconciliations and prepare bank deposits at least twice monthly, or more frequently as needed.
• Assist with assigned financial reporting related to District grant activities.
• Prepare the monthly expenditure budget for School Committee financial meetings.
• Prepare expenditure payments for School Committee meetings.
• Maintain accurate and organized financial files and records.
• Perform receptionist duties as needed.
• Follow all District policies and procedures and complete required training and professional development.
• Promote the attainment of the District’s Mission, Vision, and Strategic Plan.
• Perform other related duties as assigned.

Position Type: Full-time

Job Categories: Support Staff >
Accounting/Bookkeeping

The successful candidate should possess:

• Excellent organizational skills and attention to detail.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to organize and carry out a variety of complex accounting duties with minimal supervision.
• Ability to maintain accurate and current financial records.
• Knowledge and understanding of accounts receivable, liability balance sheet accounts, and expenditure accounts.
• Ability to reconcile balance sheet accounts to actual costs.
• Knowledge and experience in fund accounting and computerized bookkeeping.
• Working knowledge of database and enterprise financial systems.
• Ability to read, analyze, and interpret accounting applications, technical procedures, and governmental regulations.
• Ability to effectively communicate and present information to employees and members of the public.
• Strong analytical and mathematical skills.
• Strong spreadsheet skills, including the ability to design, prepare, and utilize Excel spreadsheets for financial analysis and reporting.
• Ability to…