Senior Higher Education Payroll Office Preaudit Clerk Job Kingston Rhode Island USA,Accounting

Location: Kingston

Senior Higher Education Payroll Office Preaudit Clerk

Posting Number: CS02293

FTE: 1.00

FLSA: Exempt

Pay Rate:

Salary Range: $53,382 - $59,294

Pay Grade Level: 319

Union: ESP-URI/NEARI (Educational Support Professionals)

Status: Calendar Year, Full-time, Limited

Department: Payroll Office

Campus

Location:

Kingston

Duties and Responsibilities:

Within the college/university's central payroll office, to process and perform preaudits on documents and/or computer files in connection with the college/university's payrolls (State, student, temporary employees and/or instructional) received from the college/university's various departments, State of Rhode Island's Department of Administration's Division of Human Resource and Office of Accounts and Control, and other federal and state agencies.
To analyze various payroll-related documents/reports prepared and/or approved by state and/or college/university human resources offices, reconcile any discrepancies to establish and maintain confidential employee payroll records received to determine their accuracy, legality, and compliance in accordance with the Council of Postsecondary Education, State of Rhode Island and the college/university's policies and procedures.
To assist in the development, maintenance, and administration of payroll systems, policies, and procedures and to prepare related reconciliations, reports, statements, and analysis.
To review approved personnel action forms and determine the appropriate process to be completed, or determine any information needed to be able to complete. For required adjustments, calculate retroactive payment, and subsequently audit payroll vouchers to determine accuracy and ensure associated payments and deductions are made as authorized from start to completion for all actions.
To check payroll data for legality, accuracy, and propriety to contractual agreements, rules and policies established by the State of Rhode Island and/or the college/university prior to posting payroll.
To establish, track, and maintain employees' leave balances, including sick, vacation, personal, compensatory time.
To review and analyze accrual changes and process adjustments and discharges, including leave requests or termination balances, when applicable.
To prepare and maintain employee payroll records to ensure information is updated and accurate accordingly to all policies, contracts, and employee classification.
To utilize computer hardware to update and/or maintain state and college/university payroll data for payroll processing.
To correct erroneous payroll payments and update computer files with such corrections accordingly to policies.
To calculate and deposit on a timely basis employment and withholding taxes related to the college/university payrolls.
To assist in the preparation and issuance of calendar year-end wage and tax statements (W2s) for college/university payrolls.
To calculate corrections to wage and tax statements (W2s), and request copies from the state as needed.
To post employee time sheets, onto designated records/mainframe systems, obtain proper approvals and adherence to established college, State and Federal policies and procedures.
To prepare salary data reports for verification of employment forms sent from mortgage companies, banks, and attorneys; prepare reports for salary information requests from various federal and state agencies (e.g., labor and training, social security, state courts).
To calculate and prepare check change forms for return of salary over payments to correct cash with state, internal account information, and individual year-to-date records.
To calculate and process retroactive adjustments to distribution of salary and fringe charges to the college's/university's accounting system.
To review, document and remain current on changes in rules, policies and procedures and revise as necessary due to changes including but not limited to contractual changes, effective dates of raises and pay periods, retroactive payments as posted, changes in state pension plans, codes and retirement contributions, states of emergency declared by the governor, and wellness credits. As required, train, supervise and evaluate…