Coordinator, NIUVT; National Institute of Undersea Vehicle Technology

Position: Coordinator, NIUVT (National Institute of Undersea Vehicle Technology)
Location: Kingston

Position Information

Posting Number SF02174 Job Title Coordinator, NIUVT (National Institute of Undersea Vehicle Technology) Position Number 109762 FTE 1.00 FLSA Exempt Position Type Professional Staff Union PSA/NEA - Professional Staff Assoc Pay Grade Level Grade Level: 9 Pay Grade Range Anticipated Hiring Salary Range: $70,000 - $75,000 Status Calendar Year, Full-time, Limited

Department Information

Department Mech., Ind. & Sys. Engineering Contact(s)

Please note:

Job applications must be submitted directly online only at: ((Use the "Apply for this Job" box below).)

Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded Yes Extension Contingency Notes

Position is full-time calendar year, limited to 06/30/2027 with anticipated renewal.

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Job Description Summary

The search will remain open until the position has been filled. First consideration will be given to applications received by July 15, 2026. Applications received after July 15, 2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration.

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About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community.

URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.

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This position is in-person for the first 3 months, and then will be eligible for hybrid terms negotiated afterward.

POSITION SUMMARY:

Responsible for coordinating the overall administration of a multi-institutional, multi-million-dollar National Institute of Undersea Vehicle Technology (NIUVT), funded by DoD. Manage business and fiscal operations at URI as directed by the Co-Director and the Associate Director of NIUVT, including the supervision of any clerical support staff. Serve as fiscal and administrative liaison to UConn, NUWC and EB, and all URI departments participating in the Institute.

Develop protocols and systems to track all accounts and subcontracts. Organize meetings, workshops, and seminars. Coordinate the preparation of progress reports, grant renewals, and new grants.

Duties and Responsibilities

KEY

DUTIES AND RESPONSIBILITIES:

Coordinate and oversee the fiscal administration of NIUVT, a multi-year, multimillion dollar, multi-institutional research network in Southern New England.

Serve as official liaison for NIUVT and assist in the informational technology events between URI and other NIUVT participants.

Coordinate and manage NIUVT sub-contracts in collaboration with the business office of COE and the Office of Sponsored Projects.

Interpret and apply rules, policies, and regulations pertaining to State and Federal funding agencies.

Provide and interpret income and expense analysis for the NIUVT administrative budget and individual projects.

Prepare interim progress reports and supplemental grants and respond to reporting data calls as requested.

Coordinate and initiate the renewal and no cost extension process for the research projects.

Assist in all phases of proposal preparation and procurement activities.

Prepare correspondence to funding agencies as directed, both written documentation and verbal communication.

Develop protocols to monitor research grants and to predict future financial requirements.

Reconcile monthly financial statements using on-line Web-based financial reporting systems.

Assist in the preparation of scientific publications and technical reports.

OTHER

DUTIES AND RESPONSIBILITIES:

Prepare and assist in all phases of domestic and foreign travel arrangements.

Organize and schedule meetings, seminars, and workshops.

Arrange meetings of the Governance Board and External Advisory Board.

Keep accurate records of meeting agendas and minutes.

Initiate and prepare various personnel action forms.

Perform additional duties as required.

LICENSES, TOOLS, AND EQUIPMENT:

Personal computers, printers, and word processing, database management, and spreadsheet software. Microsoft Office.

Required Qualifications

REQUIRED:

1. Bachelor's degree.

2. Minimum of two years of business management experience.

3. Minimum of one year of grant administration experience.

4. Demonstrated experience with Microsoft Office and electronic mail systems.

5. Demonstrated ability to prepare and deliver oral and written reports.

6. Demonstrated attention to detail.

7. Demonstrated ability to plan, communicate, and carry out large financial projects.

8.…