Long Term Substitute: Financial Secretary - Accounts Payable​/Receivable

Bookkeeping And Accounts Payable Assistant

Must perform a wide variety of bookkeeping, accounts payable, and office related functions. Primary responsible for all aspects of accounts payable processes, accounts receivable processes, and other district-wide support duties including cross training.

Responsibilities and duties include:

• Assist in maintaining general order and efficient operation in the Business Office and other aspects of the district/schools as needed.
• Routinely perform and/or implement district level functions, office functions, operations, procedures, and systems that support and enhance district level and school level operations.
• Take initiative and provide assistance to the staff, teachers, administrators, students and parents.
• Input and maintain data with precision and accuracy in print documents and electronic systems.
• Use independent judgment to analyze the operations in the business office, identify potential problems, bring them to the attention of appropriate staff and/or administrators.
• Exercise independent judgment in correcting errors or omissions in print and electronic files, procedures, operations and functions.
• Review & enter purchase orders following the unified chart of accounts; monitor and manage account balances; maintain accurate financial records.
• Ensure materials/supplies needed for the operation of the school are available.
• Process forms and maintain accurate records of students and staff.
• Maintain legally required and appropriate levels of confidentiality.
• Cross train and provide support in other roles in the business office and other offices as necessary.
• Create and distribute routine and confidential internal and external communication in print and electronic form as requested.
• Effectively use productivity software to organize and maximize the efficiency of the business office.
• Use electronic media such as email and the school and district website to communicate with staff and the community.
• Maintain a regular filing system as well as appropriately locked files of confidential staff records and other information, and prepare them for permanent storage.
• Process incoming telephone calls, mail, and other correspondence, maintains accurate records of these communication, and forwards relevant information to teachers, staff, guidance counselors and administrators, as appropriate.
• Exercise patience and tact when dealing with parents, students, teachers, administrators, and the public.
• Occasionally, yet essential to this position, the individual must meet deadlines with severe time constraints; the position may require the employee to work irregular or extended hours, direct responsibility for the safety, well-being, or work output of other people, and meet multiple demands from several people.
• Drive to and from the middle school, high school, and other locations as needed.
• Work collaboratively and professionally with staff, teachers, and administrators in the Foster Glocester Regional School District, and the community.
• Assist staff, teachers, and administrators in the performance of duties such as copying, form completion, assembling materials, etc., to support the operations of the district as requested.
• Facilitate and support the implementation of school, district and state initiatives.
• Perform the functions of the position in accordance with the Code of Professional Responsibilities, governing laws and regulations, and all School Committee and district policies, procedures, and administrative directives.
• Performs other related duties and responsibilities as assigned by the Business Manager or designee.