Executive Assistant II

80 Lower College Road, Kingston, RI 02881

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Note:
References will be upon request by the search committee.

Posting Number

Posting Number SF02207

Job Title

Position Number

Position Number 108645

FTE

FTE 1.00

FLSA

FLSA Exempt

Position Type

Position Type Professional Staff

Union

Union Non-Union Non-Classified Staff

Pay Grade Range Salary Hiring Range: $70,000 - $72,500

Status

Status Calendar Year, Full-time, Permanent

Department

Department Community Equity and Div.

Please note:

Job applications must be submitted directly online only at: (https://jobs.uri.edu)

Contact Phone/Extension

Contact Email

Campus Location Kingston

Grant Funded No

About URI : The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett.

Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
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The position is an in-person work schedule.

Provide assistance to the Vice President (VP) for Community, Equity and Diversity ( CED ). Serve as a key liaison between the VP, Assistant Vice President ( AVP ), units within the office, university stakeholders, and external partners. Develop and implement administrative systems and procedures that optimize workflow. Exercise judgment on routine administrative decisions and elevate complex issues appropriately.

Answer phones, greet visitors, and disseminate information to a diverse constituency. Handle information, and timely draft, respond to, and process written materials. Maintain organized, confidential filing system. Track and proactively manage deliverables and deadlines; provide timely follow-up on action items and monitor the completion of outstanding tasks. Assist with all matters related to the office, ensuring coordinated, professional, and efficient operations.

In consultation with the VP, assist in the preparation and administration of the CED budget(s). Prepare spreadsheets and financial documents. Support purchasing and procurement processes including but not limited to handling orders for goods and services, making travel arrangements, submitting travel and expense reports submission, and related tasks.

Effectively manage and arrange VP’s calendar, including responding to routine and last-minute meeting requests for the VP and AVP . Prepare meeting materials, including agendas and briefing documents, by researching, compiling, and synthesizing relevant information. Maintain files, disseminate meeting materials, and take and distribute minutes.

Support marketing and outreach efforts. Create and update public facing materials including slide decks, presentations, and other materials. Support compilation and publication of ad hoc and annual reports, presentations, community updates, and information. Gather data through various sources. Benchmark nationally as needed. Manage and maintain CED…