Controller, Finance & Banking, Accounting Manager

Job Description

Foster Glocester Regional School District The Controller is responsible for ensuring that financial data collected, input, stored, organized, analyzed, and reported by the district internally and externally is complete and accurate for all state reporting, internal data requirements, and outside agencies data exports. The Controller is also responsible for implementing and maintaining current and future financial data systems such as Infinite Vision, and other systems present in our K-12 education environment.

Support duties include working directly with central office and school staff regarding financial accounting, back-up for payroll and accounts payable and recording of student organization funds and expenses.

Controllers manage the daily operations and work flow of financial secretaries and other office staff to ensure accurate and timely input, use, and reporting of financial data; works in cooperation with other members of the administrative team to address work flow and performance issues.

Controllers will work under the supervision of the Business Manager with a great deal of autonomy and the expectation that the Controller will use considerable independent judgment to identify data tasks, prioritize tasks, implement tasks, report relevant outcomes, seek additional assistance when needed, and work in cooperation with other members of the administrative team to assign relevant processes and protocols to non-certified and certified staff.

• Ability to fulfill duties and responsibilities of Business Manager in his/her absence.
• Supervision of accounting office data processing transactions, which consist of:
• Provide financial data and analysis as needed for contract negotiations;
• Provides oversight of Accounts Payable and payroll functions, verifying of direct payments which includes the supervision of the processing of purchase orders, the checking of invoices, and the preparation of bill schedules;
• Function as a back-up for both the Accounts Payable and Payroll processing functions so all essential duties of these functions are supported at all times;
• Provides oversight of payroll functions as they relate to appropriate UCOA coding, ensuring proper general ledger coding and posting, approving direct deposit and retirement ACH activity at the bank level and act as the backup for bi-weekly payroll submission;
• Prepares accounts receivable billing, which includes out of district tuition. Building use and monitoring the State RIPAY site to ensure proper recording of EFT funds transfers;
• Assist with the preparation and monitoring of operating and grant budgets;
• Maintain controls and accounting for the District's debt service fund including 1 reconciliation of US Bank statements, recording of interest revenue and inter-fund transfers as required;
• Assist with the monthly closing of the general ledger, appropriation reports and other reports as needed, bill payment reports, prepare budget report for School Committee, and maintaining controls of all Subsidiary Ledgers to include analyzes accounts, trace errors and make correcting journal entries as necessary and other cost and expenditure reports as needed;
• Provide necessary information to the Business Manager to ensure monthly reconciliation of revenue, expense and cash transactions;
• Monitor reconciliation of quarterly and annually benefit expenditures (retirement, FICA, Federal and State withholding);
• Coordinate year-end closing procedures for all funds including the preparation of adjusting and accrual entries and other schedules and information needed for yearly audit requirements
• Maintain controls for school lunch program including reconciliation of daily deposits, cash reconciliation at month end, preparation and submission of net cash resources report to RIDE;
• Comply with the RI Department of Education Uniform Chart of Accounts including all required report submissions and the Agreed Upon Procedures Report prepared by the audit firm;
• Provide fiscal oversight of Federal,State and private grants including review of time and effort certifications obtained by payroll;
• Provide all aspects of accounting relative to the Student Activities Funds;
• Performs all other duties and assumes all other responsibilities as may be assigned or delegated by the Business Manager or Superintendent.

• Bachelor degree in accounting required.
• 5 to 7 years progressive responsibility in accounting positions.
• Infinite Visions or similar accounting package software experience preferred.
• Proficiency in excel required.

The intent of these posted duties is to provide a representative sample of the types of duties that the district is seeking for this position and shall not be construed as a declaration of the total duties of this position.