Coordinator, CELS Financial Operations

Coordinator, CELS Financial Operations

POSITION SUMMARY:

Manage administrative support functions for the College of the Environment and Life Sciences (CELS) academic units (state, overhead, and research funds); including: budget monitoring, compliance and forecasting, development of on-line reporting, and office management. Assist the Dean/Director, Associate Deans/Directors, and the Associate Director, Finance with the programmatic, administrative, and operational functions of CELS' academic units, Land Grant programs (Rhode Island Cooperative Extension (RICE) and RI Agricultural Experiment Station (RIAES)) and other related research and outreach programs.

Prepare and submit state and federal reports, both budgetary and programmatic.

Duties and Responsibilities - KEY

DUTIES AND RESPONSIBILITIES:

Provide the Dean/Director, Associate Deans/Directors, and Associate Director, Finance with financial administrative support; including, but not limited to: preparation of annual unit budget requests, analyzing financial data and budget performance reports. Daily management of CELS' academic unit budgets (state, overhead, fee for service, and cost center accounts). Work with unit department chairs to develop annual budget request and justification. Prepare and present financial statements for state and academic funding.

Oversee and supervise the daily spending activity. Monitor grants, both pre- and post-award. Advise faculty/staff in the fiscal administration of their program awards. Analyze financial data and present financial statements for grant funds and indirect cost returns. Assist the Dean/Director, Associate Deans/Directors, and Associate Director, Finance in the management of federal budgets (RICEandRIAEScapacity grants) and externally funded competitive awards. Assist the Dean/Director, Associate Deans/Directors and Associate Director, Finance in the preparation and submission of federal, state, and internal programmatic reports as directed;

including, but not limited to:
Stakeholder input reports,RICEandRIAESPlans of Work, andRICEandRIAESAnnual Reports. Manage compliance monitoring, state offset monitoring, and other business and operations functions. Produce statistical analyses as directed. Supervise administrative staff and students as required. Perform other duties as assigned.

REQUIRED QUALIFICATIONS:

REQUIRED:

1. Bachelor's degree with major course work in finance, accounting, public or business administration, or other related field.
2. Minimum of three years' experience in a complex administrative support position.
3. Demonstrated experience with budget development and management.
4. Demonstrated ability to manage multiple projects and meet deadlines.
5. Demonstrated ability to adhere to internal and external policies and procedures.
6. Demonstrated ability to research, formulate, and present arguments on a variety of administrative and institutional issues.
7. Demonstrated organizational, analytical, and problem solving skills (e.g., college practices/procedures/policies to noncompliance with federal and state policy). 8. Demonstrated understanding of generally accepted accounting practices.
9. Demonstrated experience working collaboratively with administrators, faculty, and staff. 10. Demonstrated strong verbal and interpersonal communication skills. 11. Demonstrated proficiency in written communication skills. 12. Demonstrated ability to work with diverse groups/populations. 13. Demonstrated supervisory experience. 14. Demonstrated experience with Microsoft Office Suite and database applications. 15. Are you a URI employee currently in a position covered by the PSA Union?

(You will not be disqualified for answering "No")

PREFERRED QUALIFICATIONS:

1. Demonstrated knowledge of federal granting agencies policies, regulations and reporting requirements.
2. Demonstrated experience in a complex administrative support position in a higher education environment.
3. Demonstrated experience working with budget development and management in a higher education environment.
4. Demonstrated familiarity with federal funding agencies, such as: USDA.
5. Demonstrated People Soft experience.

EEO STATEMENT: URI is unwavering in its commitment to equal opportunity, community, equity, and diversity. In furtherance of its mission to serve and support all learners as the state's public flagship university, URI continues to expand efforts to recruit and retain a broadly representative workforce as well as to regularly evaluate the effectiveness of those efforts. All employment decisions, including hiring, are made without regard to protected status.

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