Specialist, Grants & Contracts (CELS

80 Lower College Road, Kingston, RI 02881

Posting Number SF02193

Job Title Specialist, Grants & Contracts (CELS)

Position Number 109547

FTE 1.00

FLSA Exempt

Position Type Professional Staff

Union PSA/NEA - Professional Staff Assoc

Pay Grade Range Anticipated Hiring Salary Range: $50,000 - $55,000

The position is full-time calendar year, limited to 06/26/2027 with anticipated renewal.

The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community.

URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.

THIS POSITION IS IMMEDIATELY ELIGIBLE FOR A REMOTE / HYBRID WORK SCHEDULE.

BASIC FUNCTION : Work with the Associate Deans, Director, Research Faculty/Administrators, and Business Managers to coordinate research support operations and activities. Provide data for use by the Deans, Director, and the Research Committee.

Provide administrative support to college faculty, staff, and departmental administrators in the execution of federal, state, and privately funded grants, contracts, and cooperative agreements.

Provide professional support for post-award activities relating to grant and contract proposals and funding, including compliance monitoring, payment processing, financial and project reporting, salary allocations, and cost share commitments.

Provide budgetary guidance to researchers related to award execution by interpreting sponsor and university announcements and guidelines.

Perform work with moderate guidance and utilize knowledge of university and business drivers.

Prepare and monitor budgets and related administrative project components according to the guidelines established by the applicable sponsoring entity, and institutional policies and procedures, contacting program officials directly where any budgetary questions might arise.

Coordinate with PI and external organizations and institutions on post award documentation requests, such as subcontract requisitions and payment invoices.

Proactively manage multiple externally funded grants, contracts, and cooperative agreements to ensure compliance with university, sponsor, and federal policies, procedures, and regulations.

Continuously develop and maintain a strong working knowledge of the federal rules and regulations that govern research grants and contracts and stay informed on sponsor terms and conditions for submitting and administering grant awards.

Work with Business Managers and Principal Investigators to provide support related services for the monitoring of awarded funds.

Advise and ensure adherence to all federal and university guidelines, policies and procedures, pre/post award.

Liaise between department staff, affiliated research faculty and Sponsored Projects supporting them in a variety of activities related to the implementation of their project both pre- and post-award.

Monitor the establishment of new awards and sub-projects, with correct budgets and documentation.

Assist in the preparation of financial and progress reports (annual and/or final) as assigned.

Prepare and maintain Excel spreadsheets for financial reporting and analysis, when necessary.

Perform other duties as required.

LICENSES , TOOLS , AND EQUIPMENT : Personal computers, printers; word processing, database management, and spreadsheet software;
Info Ed and other grant preparation software;
Enterprise Resource Planning software (i.e., People Soft).

1. Bachelor’s degree.

2. Minimum of two years of academic, finance, research, business, or public administration experience in a complex setting.

3. Demonstrated experience with grant administration (pre- and post- award).

4. Demonstrated ability to interpret institutional policies, plans, objectives, rules, and regulations and…