Human Resource Assistant

Human Resource Assistant Job Details Job : 5790182
Final date to receive applications: Jul 01, 2026 11:59 PM (UTC)
Posted: Jun 18, 2026 12:00 AM (UTC)
Starting Date: To Be Determined
Position Type: Full-time Job Description

The Human Resources Assistant reports to the Director of Administration and Finance and is responsible for:

• Coordinating Human Resources procedures from appointment through separation.
• Assisting and supporting workforce budget, planning and recruitment efforts, including posting and tracking employment opportunities and position descriptions.
• Providing backup support to the Payroll Accountant.
• Assisting the Director with Human Resources, position control, payroll, and administrative functions.
• Maintaining strict confidentiality of all employee and personnel information in accordance with district policies, collective bargaining agreements, and applicable laws.
• Conducting human resources functions and ensuring compliance with federal, state, and local laws and regulations.

Illustrative examples of work performed include:

• Maintaining confidential personnel records in HR information systems.
• Providing payroll support and assistance.
• Managing Position Control system and staffing records for budget development and workforce planning.
• Recruiting, hiring, onboarding, and offboarding, including background checks and benefits enrollment.
• Serving as a resource for employees regarding benefits, payroll inquiries, leave requests, and other personnel matters.
• Preparing correspondence, reports, and employment documents; entering data into databases.
• Communicating effectively with employees, administrators, school staff, and public agencies.
• Developing and maintaining departmental procedures, forms, and documentation.
• Assisting with payroll activity coordination per bargaining unit contracts and regulations.

• Education:
  
  High school diploma or GED; business coursework preferred. Bachelor’s degree preferred.
• Experience:
  
  10+ years in Rhode Island K‑12 public school business offices preferred, with experience in Human Resources / Position Control / Payroll, Accounts Payable / Receivable, grant reporting, and budget management.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office, Google Suite, and K‑12 ERP/Payroll/HR software (e.g., Tyler ERP).
• Communication
  
  Skills:
  
  Strong written and verbal communication, ability to collaborate with staff and the public.
• Organizational
  
  Skills:
  
  Ability to prioritize caseloads, manage time efficiently, and meet deadlines.
• Interpersonal
  
  Skills:
  
  Build positive relationships, maintain confidentiality, and handle confidential data with discretion.
• Other:
  Valid driver’s license; able to travel between districts as needed.

The Scituate School Department does not discriminate on the basis of age, sex, sexual orientation, marital status, race, religion, national origin, color, creed, political affiliation, or disability in its employment practices.

• Patty Martin, Executive Assistant to Superintendent and School Communications
• 3 George Washington Highway, Clayville, Rhode Island 02815
• Phone: 401‑647‑4100
• Email: patricia