Lead Payroll Analyst

Lead Payroll Analyst - Hybrid (Human Resources)

50 Amica Way, Lincoln, RI 02865

This role is hybrid requiring onsite days on our Lincoln, RI corporate campus. This role does not currently offer employment visa sponsorship.

Under limited direction, the Lead Payroll Analyst serves as the organization’s payroll subject matter expert and provides functional leadership for payroll operations, with a primary focus on Workday Payroll. This role is responsible for ensuring the accurate and timely processing of payroll, maintaining compliance with all applicable federal, state, and local regulations, and driving continuous process improvement. As the primary Workday Payroll expert, the Lead Payroll Analyst leads system optimization efforts and supports payroll-related projects and enhancements.

In addition, they offer day-to-day guidance, training, and mentorship to payroll team members, promote payroll best practices, and act as the escalation point for complex payroll, tax, and system-related issues in Workday.

• Serve as the primary Workday Payroll subject matter expert for the payroll team, providing technical leadership and guidance on payroll processes and system functionality
• Process end-to-end payroll accurately, timely, and in compliance with applicable policies and regulations
• Review payroll results, identify discrepancies, and resolve complex payroll issues, escalations, and exceptions prior to payroll finalization
• Participate in the transition to Workday & OSV, including testing, validation, etc.
• Monitor, interpret, and implement changes to federal, state, and local payroll regulations, ensuring ongoing compliance and proactively communicating impacts to leadership
• Develop, maintain, and continuously improve payroll policies, procedures, controls, and workflows to support operational excellence and compliance
• Identify, recommend, and lead process improvement and automation initiatives that enhance payroll efficiency, accuracy, scalability, and employee experience
• Support internal and external audits by preparing documentation, responding to inquiries, and ensuring compliance with established controls
• Lead year-end payroll activities, including tax reporting, reconciliations, regulatory filings, and employee communications, including form W-2 and 1099‑R balancing
• Partner with HR, HRIS, Finance, Technology, external vendors, and third-party providers to support payroll operations, pension administration, system initiatives, and regulatory compliance
• May be called upon to handle other duties as required

• Bachelor’s degree in Accounting, Human Resources or related field required
• Significant hands‑on experience with Workday Payroll is required
• Seven to ten years of progressive payroll experience, including experience in complex, multi-state payroll environments
• Experience in payroll processing, with a strong understanding of end-to-end payroll operations
• Strong knowledge of federal, state, and local payroll regulations and tax requirements.
• Strong analytical and problem‑solving skills with a high level of attention to detail
• Ability to work independently, prioritize multiple responsibilities, and lead initiatives
• Proficient in Excel, Word, Outlook
• Certified Payroll Professional (CPP) designation a plus

• Medical, dental, vision coverage, short- and long-term disability, and life insurance
• Paid Vacation – you will receive at least 13 vacation days in the first 12 months; amounts could be greater depending on the role. While able to use prior to accrual, vacation time will accrue monthly.
• Holidays – 14 paid holidays observed
• Sick time – 6 days sick time at hire, 6 additional days sick time at 90 days of employment
• Generous 401(k) with company match and immediate vesting. Additionally, annual 3% non‑elective employer contribution
• Annual Success Sharing Plan – Paid to eligible employees if company meets or exceeds combined ratio, growth and/or service goals
• Generous leave programs, including paid parental bonding leave
• Student Loan Repayment and Tuition Reimbursement program
• Generous fitness and wellness reimbursement
• Employee community involvement
• Strong relationships,…