Payroll and Accounting Specialist

Payroll & Accounting Specialist

Salary: $55,000

Job Type: Full-Time, On-Site

Schedule: Monday-Friday, between 8:00 a.m. and 8:00 p.m. (Minimum 40 hours/week; overtime as needed)

Reports To: Controller

We are seeking a highly motivated, detail-oriented Payroll & Accounting Specialist to join our accounting team. This role supports a variety of accounting functions, including payroll processing, reconciliations, and month-end close. The ideal candidate is dependable, organized, and comfortable working with multiple departments to ensure accurate, compliant, and timely payroll records.

• Process bi-weekly and bonus payrolls; post payroll journal entries into Quick Books.
• Support monthly, quarterly, and year-end close.
• Reconcile bank accounts, credit cards, and intercompany accounts.
• Assist with internal and external audits, providing documentation and explanations as needed.
• Support Accounts Payable and Accounts Receivable functions.
• Ensure compliance with GAAP, payroll laws, and internal accounting policies.
• Maintain positive vendor relationships.
• Use the iSolved payroll system to ensure all payroll activity is properly approved.
• Assist with multi-company payroll activities (multi-state experience not required).
• Perform additional accounting and payroll tasks as assigned.

• 3-5 years of payroll and accounting experience.
• CCP certification or 5+ years of payroll processing experience preferred.
• 3-5 years of Quick Books experience (required).
• Strong knowledge of GAAP.
• Experience working with any third-party payroll service.
• High level of professionalism and ability to maintain confidentiality.
• Strong attention to detail, time management, and organizational skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency in Microsoft Office Suite, especially Excel (pivot tables, VLOOKUP).
• Strong work ethic, timeline-driven, and dependable.
• A self-starter with a balanced personality-organized and detailed, but flexible.

• On-site role requiring consistent in-office attendance.
• Must be willing to work 40 hours weekly and remain until payroll tasks are completed.
• Interviews will be conducted with Vicki and Priya (no interviews scheduled before 10 a.m.).
• Meetings held in small or large conference rooms as needed.

This is a great opportunity for someone who enjoys owning payroll processes, contributing to accounting operations, and collaborating with a supportive team. If you thrive in a structured yet friendly environment and pride yourself on accuracy and dependability, we'd love to meet you.

We, , are an Equal Opportunity Employer and are committed to creating an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected under applicable federal, state, or local laws. We encourage individuals from all backgrounds to apply.