Payroll Specialist I

Salary Range Up to $56,758 depending on qualifications

Pay Basis

Pay Basis Monthly

Position Status

Position Status Regular full-time

Location

Position End Date (if temporary)

Posting Open Date

Posting Open Date 08/14/2026

Posting Close Date

Open Until Filled Yes

Desired Start Date

Desired Start Date 09/14/2026

Job Summary

Under the general direction of the Payroll Manager, the Payroll Specialist I provides technical skills required in the processing of payrolls and related data within a highly technical payroll system. Responsible for preparing and submitting payrolls and related monthly reports.
The Payroll Specialist I is responsible for ensuring that all time and labor setup is complete for new and existing employees, timesheet data is accurate and reported timely, payrolls are processed accurately, all adjustments are properly entered, and accounting entries are processed for month-end closes. Other responsibilities may include reconciliation of deductions, tax data, and balance sheet account transactions.

Minimum Education and Experience

- Associate Degree
- Three (3) years payroll experience
- Two (2) years experience with Peoplesoft or similar HRIS systems.

An equivalency of relevant experience and education is acceptable.

Preferred Education and Experience

• Bachelor’s degree in Business, Accounting, or similar

• Higher Education experience

• Extensive data entry skills, spreadsheet, and word processing proficiency with strong emphasis in Microsoft Excel i.e. V-lookups, Pivot tables etc.

• Strong organizational, analytical skills and attention to detail

• Ability to organize and produce accurate results while meeting established deadlines

Other Qualifications

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities

- Assists in the planning, organizing, and coordinating the various activities of processing payroll for employees paid monthly, semimonthly, retiree and off cycle payments
- Accurately calculate and enter payroll data necessary to process pay for new hires, terminations, adjustments, miscellaneous awards, deductions and vacation payout amounts
- Assists in Time and Labor business processes – create time sheets for new hires, enroll in compensation plans and resolve time sheet issues
- Customer service – assistance departments and employees with payroll questions and solving payroll issues via email and phone calls with a customer service focused attitude
- Responsible for maintaining payroll garnishments which include child support, tax levies, student loans and other wage garnishments
- Perform testing and validation of People Soft HCM system updates
- Assist with electronic personnel forms of new hire hourly student employees and additional pay processing
- Assist with year-end processing of Form W-2 for employees, explain taxability of wages and what information is applied to each box of the Form W-2
- Other duties as assigned

Physical Demands and Working Conditions

Physical Activities

Working Conditions

Additional Information

H1B sponsorship is not available for this position.

UT Dallas aims to attract and retain talented staff and faculty to support the University’s students and mission. We are an equal opportunity university and offer a comprehensive benefits package, including:

• Medical with prescription drug coverage (100% paid for full-time employees), dental, and vision insurance plans
• Life, AD&D, and disability insurance plans
• Paid time off (Vacation, Sick and Holidays)
• Teachers Retirement System of Texas ( TRS ) – Defined benefit pension plan
• Voluntary retirement plans
• Longevity pay after 2 years of service
• Employee tuition assistance
• Professional development and training opportunities through our BRIGHT Leaders program and other resources
• Employee wellness and employee assistance programs

FOR FUTURE AVAILABILITY – After the probationary period, this role may be…