Back Office Assistant

Benefits:

• Paid Weekly
• W2
• Training & development
• Full-Time | In-Office Position

Be the Operational Backbone of a Growing Team

We are seeking a highly organized, detail-oriented Back Office Assistant to support the daily financial, administrative, and HR operations of our organization. This is a key role for someone who thrives behind the scenes, enjoys keeping systems organized, and takes pride in accuracy and efficiency.

The ideal candidate is dependable, proactive, and comfortable managing multiple responsibilities across accounting, payroll support, and HR administration in a fast‑paced environment.

• Accurately post payments and apply cash receipts
• Support Accounts Receivable (AR) functions, including invoicing, reconciliations, and collections follow-up
• Maintain bookkeeping records and general ledger documentation
• Assist with month‑end close processes and financial reporting support

• Serve as backup support for payroll processing to ensure timely and accurate payroll completion
• Maintain payroll records and assist with audits, reporting, and compliance tasks

• Assist with onboarding paperwork, employee files, and compliance tracking
• Support benefits administration, timekeeping, and HR reporting
• Help maintain accurate and confidential personnel records

• Maintain organized financial and HR documentation
• Assist with internal reports and operational tracking
• Collaborate with team members to resolve discrepancies and improve workflows

• 2+ years of experience in a back office, accounting, finance, payroll, or administrative support role
• Hands‑on experience with:
• Cash posting
• Accounts Receivable (AR)
• Bookkeeping
• HR administration
• Payroll processing or payroll backup support
• Proficiency with accounting and payroll software such as Quick Books, ADP, Paychex, or similar systems
• Strong Microsoft Office 365 skills
• Excellent organizational skills and attention to detail
• Ability to handle sensitive and confidential information with professionalism

• High School Diploma or Associate’s degree in Accounting, Business, HR, or related field
• Experience working in a fast‑paced or multi‑entity environment
• Familiarity with employment laws and payroll compliance standards

• Strong numerical and analytical abilities
• Excellent communication and follow‑through
• Ability to prioritize and manage multiple responsibilities
• Reliable, resourceful, and team‑oriented mindset
• Strong problem‑solving and organizational skills

• Competitive compensation
• Comprehensive benefits package including medical, dental, vision, and retirement options
• Supportive and collaborative team culture
• Opportunities for professional growth and cross‑functional experience
• Stable, full‑time in‑office position with a growing organization

This is an in‑office position and requires regular on‑site attendance.