Accounts Payable Representative

JOB SUMMARY

Under supervision, process accounts payable transactions, miscellaneous filing, and perform general accounting functions. Effectively coordinate with other departments for approval of payables and to resolve accounts payable issues. Perform clerical and data entry using personal computer and the City’s document management system. Perform other related work as required.

Receive invoices for accounts payable. Effectively coordinate approval of payables with other departments. Enter invoices into financial system and schedule them for payment. Coordinate effectively with other departments and vendors to resolve accounts payable issues. Enter accounting data using the OnBase documents management system. Enter journal entries into financial system including scanning and storing documents in OnBase. Use a 10 key calculator effectively.

Answer telephones. Operate various office machines. Provide occasional coverage for City Hall Receptionist (telephone switchboard), as required. Communicate courteously and effectively with other city employees, officials, vendors, and the public. Coordinate effectively with coworkers and personnel from other departments. Sit and use computer for extended periods of time. Read difficult source documents and computer screens.

May be required to carry, hold, lift, push and/or pull a minimum of 35 pounds of computer paper. Keep assigned areas neat. Retrieve records and/or supplies from storage room.

High school diploma or GED required. Good background in mathematical courses preferred.

One year of experience in accounts payable processing preferred. Experience in use of document management software preferred. Data entry, keyboard skills, and use of a 10 key calculator are required. Must have ability to make mathematical computations rapidly and accurately. Must be able to function effectively in a team environment, sometimes under stress to meet deadlines on projects.