Administrative Assistant

Administrative Assistant

At Cumming Gallagher, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

The Administrative Assistant plays a crucial role in providing comprehensive administrative support services to the office. This position involves a wide range of duties, including answering telephone calls, coordinating meetings, word processing, establishing and organizing filing systems, and offering general administrative support to the project team. Additionally, the Administrative Assistant serves as a cultural ambassador, embodying the organization's values and fostering a positive and inclusive work environment.

• Provide efficient administrative support to ensure the smooth operation of the office, including managing correspondence, scheduling appointments, and coordinating meetings.
• Greet and welcome guests, including traveling team members, and direct them to the appropriate person and conference room.
• Draft agendas, attend meetings, take comprehensive notes, and produce accurate meeting minutes.
• Organize monthly birthday and anniversary celebrations, life celebrations, social hours, Lunch and Learns, and other office events.
• Manage document control systems to organize and track important records, ensuring compliance with company policies and procedures.
• Serve as the backup point of contact for telephone inquiries, redirect calls, and handle incoming and outgoing mail as required.
• Assist in the preparation and formatting of documents, reports, and presentations; proofread materials for accuracy and completeness.
• Act as a cultural ambassador, promoting a positive work culture and fostering a collaborative, respectful, and inclusive environment.
• Provide general administrative support to the project team, including coordinating travel arrangements, managing expense reports, and assisting with project-related tasks as needed.
• Perform other duties or responsibilities as assigned.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, One Drive, Sharepoint).
• Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
• Excellent verbal and written communication skills; ability to interact professionally with internal and external stakeholders.
• Meticulous attention to detail with a focus on accuracy and quality.
• Adaptability to changing priorities in a dynamic environment.
• Alignment with the organization's values and commitment to fostering a positive work culture.
• Consistently punctual and reliable.

Education:

College degree preferred; certification in office administration is a plus.

Experience:

Minimum of 2 years of experience in administrative support roles, preferably in a fast‑paced office environment. Additional software experience in Docusign, Dropbox, Concur, or Procore is a plus.

Salary range: $18.94–$24.01 per hour. This range reflects base salary only.

• Medical
• Dental
• Vision
• 401(k) and 401(k) Matching
• Paid Time Off
• Paid Holidays
• Short- and long-term disability
• Employee Assistance Program

Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. We recruit, hire, train, and promote team members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy, military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status, or any other protected classification under federal, state, or local law.

All such decisions are based on individual merit, qualifications, and competence as they relate to the particular position, and on the promotion of the principle of equal employment opportunity. All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above.