Administrative Assistant I or II - JSOM
Listed on 2026-07-01
-
Administrative/Clerical
Office Administrator/ Coordinator -
Business
Office Administrator/ Coordinator
Administrative Assistant I or II - JSOM
Posting Number - S07113P
Position Title
- Administrative Assistant I or II - JSOM
Department
- Management
Salary Range - $38,000 to $45,000; depending on the role
Pay Basis
- Monthly
Position Status
- Regular full-time
Location
- Richardson
Posting Open Date - 06/23/2026
Job Summary
- Are you looking for a challenging job opportunity, work-life balance, comprehensive benefits including paid holidays, vacation, and sick leave, employee tuition assistance, and working with a great team? Look no further! Join our team! The University of Texas at Dallas has excellent job opportunities for individuals looking to join our team as an Administrative Assistant I or II in the Jindal School of Management (JSOM).
Minimum Education and Experience
- Administrative Assistant I:
Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience. Administrative Assistant II:
Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.
Essential Duties and Responsibilities
- Administrative Assistant I Provides administrative support for assigned area(s) and assists with special projects, activities, and events. Provides administrative support to the faculty. Completes account reconciliation of monthly financial transactions in People Soft to supporting documentation on faculty cost centers, identifies incorrect or missing charges and takes appropriate action. Notifies and updates faculty on a periodic basis regarding available funds in their cost centers.
Assists with the execution of department events. This includes conferences, meetings and mixers. Assists faculty and department in using University procurement business practices including receiving quotes, appropriate means of purchasing supplies and equipment, and appropriate use of purchasing online vs. the eProcurement system. Periodically reviews encumbrances and Purchase orders to ensure payments have been posted and encumbrances released for efficient use of funds.
Checks budgets, and initiates budget journals needed before purchases or travel arrangements are made. Coordinates travel arrangements and reimbursements according to university policies. Makes conference room reservations for faculty/student events and meetings. Maintains calendars, appointments as well as room and parking reservations. Provides academic and administrative support for the program and associated faculty. Ph.D. student support, which includes budgets, travel, job market, etc.
Other Duties as assigned.
Essential Duties and Responsibilities
- Administrative Assistant II Provides mid-level administrative support for assigned area(s) and assists with special projects, activities, and events. Requires an understanding of organization operations, organizational procedures, and HR functions. Employees at this level typically handle complex administrative tasks with increased independence, often managing specific areas of administrative work. Works under minimal supervision. Provides independent administrative support to the faculty. Completes account reconciliation of monthly financial transactions in People Soft to supporting documentation on faculty cost centers, identifies incorrect or missing charges and takes appropriate action.
Notifies and updates faculty on a periodic basis regarding available funds in their cost centers. Assists with the planning and execution of department events. This includes conferences, meetings and mixers. Assists faculty and department in using University procurement business practices including receiving quotes, appropriate means of purchasing supplies and equipment, and appropriate use of purchasing online vs. the eProcurement system.
Periodically reviews encumbrances and Purchase orders to ensure payments have been posted and encumbrances released for efficient use of funds.
Checks budgets, and initiates budget journals needed before purchases or travel arrangements are made. Coordinates travel…
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).