Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant I to support leaders and teams within the PSBU organization. This role provides comprehensive administrative, operational, and coordination support to ensure smooth day-to-day business operations and effective team execution.

• Manage and coordinate calendars, meetings, and scheduling across teams
• Coordinate domestic and international travel arrangements (Experience with Concur or similar travel tools is a plus)
• Prepare and submit expense reports

• Process SAP purchase requisitions and track approvals through PO issuance
• Support monthly/quarterly accruals and basic financial tracking activities Onboarding & Employee Support
  • Provide support for time entry processes and administrative coverage as needed
  Events & Logistics
  • Coordinate meetings, team events, and internal/external visits
  • Arrange catering, room logistics, and meeting materials
  • Support visa/passport coordination and travel documentation when required
  • Provide backup support to other administrative staff and assist with ad hoc projects
  • Contribute to process improvements and small organizational initiatives
  Qualifications
  • High school diploma or equivalent (Associate or Bachelor’s degree preferred)
  • 5+ years of administrative or business support experience
  • Strong communication and interpersonal skills with a professional presence
  • Proven ability to manage multiple priorities with strong attention to detail
  • Self-starter with proactive problem-solving mindset
  • Ability to handle confidential information with discretion
  • Advanced proficiency in Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint)
  • Experience with SAP (purchase requisitions, expense processing) preferred
  • Familiarity with SharePoint and document management tools
  • This role follows a hybrid work model. Candidates should be comfortable coming into the office 2–3 times per week
  What Makes This Role Successful in PSBU (optional but recommended)
  • Ability to operate in a fast-paced, cross-functional environment
  • Strong coordination and follow-through across multiple stakeholders
  • Focus on efficiency, organization, and continuous improvement

  1
  
  Finity salaries are aligned to the specific geographic location in which the work is primarily performed. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the circumstances of each situation. The pay range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to: specific skills, qualifications, experience, and comparison to other employees already in this role.
  
  The pay range for this position is estimated at $56,999 to $81,427 USD. Additionally, this role may be eligible for a short‑term incentive based on company results and individual performance.

  As a technology company, 1
  
  Finity recognizes that human resources are its most important capital. To create an environment where all employees can work positively and healthily, both in mind and body, we offer a full range of health, 401K, and other benefits.