HR & Administrative Assistant English & Chinese

Blue Ocean Inc is a leading third-party service provider based in North America that combines fulfillment center, warehousing, technical support, and logistics along with after-sales support. We are a one-stop forward and reverse logistics service company that focuses on third-party online retailers. Customers have access to a turn-key system, a streamlined operation process, and a professional team to solve their problems with Life-Cycle Logistics.

After more than 10 years of rapid development, Blue Ocean Inc has established mature and stable automated cargo distribution and return procedures. Currently, we have distribution centers in OR, CA, DE, NH, TN, PA, FL, and TX.

Job Description:

• Greet visitors and candidates and direct them to the appropriate personnel or department.
• Perform general administrative duties, including answering phone calls, responding to emails, scheduling conference rooms, and organizing administrative files, correspondence, memos, and resumes.
• Support workplace safety activities by maintaining safety records, preparing safety meeting minutes, following up on corrective actions, and assisting with the identification and reduction of workplace hazards.
• Assist with equipment and office supply management, maintain accurate equipment and supply records, conduct weekly inventory checks, and support related SOP improvements.
• Coordinate business travel arrangements when needed.
• Organize monthly employee birthday celebrations and assist with newsletters and company events, such as annual outings, community service activities, and holiday celebrations.
• Communicate and coordinate with vendors and service providers, including vending machine suppliers, waste management companies, property management, and maintenance providers.
• Support recruitment and onboarding activities, including scheduling interviews, communicating with candidates, preparing offer and onboarding documents, and coordinating new-hire orientation.
• Assist with routine HR administrative tasks, including reviewing employee timecards, maintaining employee records, and supporting other assigned HR processes.

Job Requirement:

• Associate’s or bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
• Previous experience in HR, office administration, or a related role preferred.
• Ability to handle confidential and sensitive information with discretion.
• Strong organizational, multitasking, and time-management skills, with the ability to prioritize effectively.
• Detail-oriented, proactive, and able to research, learn, and complete tasks independently.
• Proficient in Microsoft Office Suite and Google Workspace, including Docs, Sheets, and Slides.
• Basic knowledge of workplace safety practices and procedures preferred.