Administrative Assistant II (JSOM

Administrative Assistant II (JSOM)

Posting Number - S07047P

Position Title
- Administrative Assistant II (JSOM)

Department
- Management

Salary Range - $46,000

Pay Basis
- Monthly

Position Status
- Regular full-time

Location
- Richardson

Posting Open Date - 05/26/2026

Desired Start Date - 06/22/2026

Job Summary
- The Administrative Assistant II provides advanced administrative and academic support to faculty members, part-time lecturers, and PhD students within the Finance area of the Jindal School of Management (JSOM). This role assists in the planning and execution of departmental and program events, including conferences, competitions, meetings, workshops, and mixers.

Minimum Education and Experience
- Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

Essential Duties and Responsibilities Coordinate domestic and international travel arrangements, including cost estimation and submission of travel authorizations in accordance with university policies

Review receipts, calculate expenses, and complete expense reports for business and travel reimbursements

Process purchases of office supplies, books, data, and software, obtaining pre-approval as required and ensuring compliance with university procurement policies

Perform monthly financial account reconciliations for faculty research accounts and multiple program and departmental cost centers

Complete monthly One Card reporting and reconciliation

Monitor and track cost center balances and provide regular updates on available funds

Maintain department expense tracking spreadsheets

Assist with the preparation of annual department, program, and conference budget requests

Event and Program Coordination Coordinate travel and logistics for guest speakers participating in the Fall and Spring Finance Seminar Series Coordinate travel and logistics for faculty candidates presenting in the Finance Recruiting Seminar Provide support for weekly PhD Brownbag Seminars Plan and coordinate all logistics for the annual two-day Finance Conference, including:

Budget tracking and cost analysis

Venue coordination and hotel room blocks

Transportation, catering, and social events

Keynote speaker arrangements and reimbursements

PhD poster session travel grants

Conference registration, website updates, and materials (handouts, name badges, etc.)Submission of event forms, work orders, and parking requests

Assist with the annual Finance Hackathon, including room reservations, event documentation, promotional purchases, and processing awards and scholarships

Program Support Provide operational support for the Professional Program in Finance (PPF), including event coordination, catering, reimbursements, student travel, and scholarship processing

Support MS Cohort program events, including catering, event documentation, and reimbursements

Support MS Finance program events, including promotional items, supplies, and student travel arrangements

Assist with Part-Time Lecturer onboarding, including workspace setup and access to facilities and systems

Provide administrative and financial support for PhD students, including budgeting, travel, purchasing, reimbursements, and coordination of job market and qualifying exam processes

Administrative Support Distribute department parking codes for visitors and maintain monthly usage records

Manage calendars and coordinate conference room reservations

Assist with Visiting Scholar onboarding, including J-1 visa documentation and arrival logistics (office space, keys, system access)
Participate in interviewing, training, and onboarding new employees as needed

Perform other duties as assigned

Physical Demands and Working Conditions

Physical Activities

Working Conditions

Additional Information
- Work Notice:

Work will be performed on-site and in person.

What We Can OfferUT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

Competitive Salary Tuition BenefitsBCBSPPOMedical Insurance…