Litigation Docket Clerk

The Litigation Docket Clerk provides administrative and operational support to the company’s in-house Legal Department by maintaining case calendars, tracking litigation deadlines and communicating such to internal and external stakeholders, , and managing legal documents and files. This position serves as a key resource for litigation support and requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

• Accurately enter and maintain court filings, orders, case correspondence, and other litigation-related information in the company’s docketing database.
• Calculate and calendar deadlines in accordance with federal, state, and local court rules’.
• Track case deadlines, hearings, conferences, trials, and other upcoming appearances.
• Generate and maintain docket reports to ensure deadlines and case activities are accurately recorded and monitored.

• Notify responsible attorneys and operational leaders of new filings, orders, deadlines, and other case-related updates, and follow-up to ensure compliance with deadlines.
• Receive, review, process, and distribute litigation-related mail, court notices, and legal correspondence.
• Coordinate with internal departments to obtain documents, records, and other case materials.

• Draft routine correspondence and communications related to contractual indemnification obligations, including communications with clients, outside counsel, and insurance carriers.
• Maintain electronic case files to ensure accuracy, accessibility, and compliance with department procedures.
• Monitor and manage the department's shared email inbox and route assignments to appropriate team members.
• Assist with legal holds, records management, document collection efforts, and other litigation support activities.
• Support department initiatives, special projects, and other duties as assigned.

• High school diploma required;
  Associate's degree, Bachelor's degree, Paralegal Certificate, or related coursework preferred.
• 1-2 years of experience in a legal, administrative, records management, customer service, or professional office environment preferred.
• Ability to manage multiple requests, prioritize competing tasks, and consistently meet court-imposed and internal deadlines.
• Strong organizational skills and exceptional attention to detail, with a commitment to producing accurate, high-quality work.
• Strong written and verbal communication skills, including the ability to draft professional correspondence and interact effectively with attorneys, court personnel, clients, insurance carriers, and business partners.
• Basic analytical and problem-solving skills, with the ability to identify potential issues and
  ** escalate
  * * them appropriately.
• Ability to learn and apply court rules, legal terminology, docketing procedures, and filing requirements. Familiarity with litigation processes is a plus but not required.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment while maintaining professionalism and composure under pressure.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams; experience with document management or docketing systems is a plus.
• Ability to maintain confidentiality, exercise sound judgment, and demonstrate a strong sense of accountability and follow-through and customer service.

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 48 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit