Administrative Assistant to Executive Director

Provides administrative support to the Executive Director of Prestonwood Pregnancy Center (“PPC”) to support PPC’s daily operations.

Responsibilities:

Provide administrative assistance to the Executive Director by:

Managing calendar

Scheduling appointments and meetings

Answering telephone

Ordering office supplies

Composing and creating correspondence

Compiling informational letters, brochures, etc.

Provide support as needed for meetings, events, and projects in which the Executive Director will be involved, including:

Preparing meeting agendas and reports

Ordering and picking up food Setting up and taking down meetings

Taking meeting minutes

Respond to requests and inquiries from external sources and from other Prestonwood Baptist Church (“PBC”) entities on behalf of the Executive Director Run required reports and assist with reporting of analytics

Submit purchase orders, check requests, contract requests and other required financial related items and ensure compliance with PBC policies

Understand fully the PBC church programming software to enter events, details, and work orders

Interface with onsite vendors, as needed

Oversee travel arrangements for the Executive Director Reconcile the Executive Director’s credit card statement monthly

Assist Executive Director’s direct reports as assigned

Maintain employee files

Ensure the Executive Director is informed about staff birthdays, anniversaries, absences, and other important staff related information

Other duties as assigned

Requirements:

Growing relationship with Jesus Christ as Lord and Savior as an active member of a Bible believing and preaching ministry

Pro-life in word and pro-love in action

Previous experience supporting a senior or executive staff member preferred

Excellent attention to detail

Ability to work effectively with other staff

Strong communication skills, both written and oral Bilingual Spanish/English helpful

Intermediate to Advance skills in Microsoft Office products

Able to work a Monday – Friday schedule with flexibility for PPC and PBC scheduled events

Able to work at a desk with a computer screen for extended periods of time, perform occasional activities that require moving one’s whole body, such as balancing, walking, stooping, pushing, pulling, lifting up to 20 lbs. without assistance