Business Administrator

Posting Details

Posting Number: S06909P

Position Title: Business Administrator

Functional

Title:

Business Administrator - Finance Operations

Department: Mechanical Engineering

Salary Range: $58,569 DOQ

Pay Basis: Monthly

Position Status: Regular full-time

Location: Richardson

Position End Date (if temporary):

Posting Open Date: 03/09/2026

Posting Close Date: 03/13/2026

Open Until Filled: No

Desired

Start Date:

04/01/2026

This position is responsible for the supervision of finance staff members and the administrative planning and coordination of major or very complex functions where inefficiency may result in considerable financial loss. This position provides dynamic support for both finance and business administration duties for a medium-to-large complex department within the School of Engineering and Computer Science. This position provides budgeting, finance, travel, and procurement support to our faculty and students, and requires expertise in departmental research administration and compliance with Federal, State, and University guidelines.

This position includes daily responsibilities with financial processes, records management, and financial and business operations. This role will be critical as the lead administrator for the departmental inventory process, which will require strong organizational skills and detailed record-keeping when tracking assets and expenditures for the department.

• Bachelor's degree; and
• Three to five years of experience performing administrative duties with two of these years in a position with unit-wide scope; and
• One to three years of supervisory experience; and
• One to three years administrative experience in higher education.
• An equivalent level of relevant education and experience may be considered.

• 3-5 years of progressively responsible administrative operations experience in higher education.
• Proficiency in Microsoft Office Suite and People Soft.

• Highly organized and detail-oriented with the demonstrated ability to manage multiple projects, prioritize workload, and exercise independent thought and sound judgment.
• Strong verbal and written communication skills and the ability to provide excellent customer service to staff, students, faculty, and administration.
• Knowledge of university policy and procedures surrounding finance and budgeting with the ability to interpret and apply appropriately. Strong critical thinking skills and the ability to understand the big picture of financial operations.
• Proficiency in Windows-based software applications:
  Outlook, Word, Excel, and PowerPoint.
• Nurture a collaborative and civil environment and demonstrate personal accountability.
• Maintain a high level of confidentiality and represent the university in an ethical and professional manner.

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Duties and Functions

• Oversees and coordinates the department finance team in procurement, travel, and cost center reconciliation needs in accordance with university policies and procedures.
• Oversees all internal and external funding source expenditures and related financial matters. Monitors cost center budgets and ensures funding is in line with procurement needs. Initiate budget transfer and adjustments, as needed.
• Reconcile cost centers for sponsored research and other operating cost centers as needed to support the finance team.
• Works with faculty, managers, and supervisors on budgeting, financial projections, expenditure benchmark, and burn rate.
• Initiates journals, budget journals, and sponsored project budget adjustments to maintain fiduciary, operational, and transactional accuracy.
• Assists in monitoring, administering, and coordinating budgets for faculty-sponsored cost centers.
• Serves as the liaison with Post Award Management (OPM) for budget revisions and cost center stewardship.
• Works with faculty to ensure proper cost center closeouts and facilitate the proper and complete expenditure of funds and allowability per the funding agency.
• Oversees departmental revenue and service center cost centers, including but not limited to billing, collections, rate studies, and reconciliation processes for department service centers, both internal and external.
• Serves as backup approver for departmental One Card holders.
• Provides financial updates to the Business Manager
• Troubleshoot and resolve financial matters from discrepancies to ensure accuracy and compliance.
• Understand university policy and procedures and advise departmental staff of best practices related to procurement and finance.
• Develops and maintains standard operating procedures…