Financial Services Assistant

Posting Number S07071P Position Title Financial Services Assistant Functional Title Financial Services Assistant Department Materials Science and Engineering Salary Range $42,513 DOQ Pay Basis Monthly Position Status Regular full-time Location Richardson Position End Date (if temporary) Posting Open Date 06/02/2026 Posting Close Date Open Until Filled Yes Desired Start Date

Job Summary

Provide budgeting, finance, and procurement support for a small to medium

workload for a complex department within the School of Engineering and Computer

Science.

Minimum Education and Experience

Bachelor's degree in accounting or related business area with a minimum of two years related financial experience working in a university or non-profit environment OR the equivalent combination of relevant education and experience.

Preferred

Education and Experience

* Experience in an administrative, accounting, or financial support role-preferably in higher education or a public institution.

* Working knowledge of budgeting, procurement, travel, and financial compliance.

* Ability to work independently, prioritize tasks, and solve routine problems.

* Strong written and verbal communication skills.

* Demonstrated ability to manage multiple deadlines with accuracy.

* Customer‑service orientation and ability to build positive working relationships.

* Familiarity with enterprise financial systems (People Soft, Jaggaer, Concur) and proficiency with Microsoft Office.

Other Qualifications

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities

Works closely with department faculty and staff to provide financial and research management and administration for the department finances, financial processes, and records to meet the department's day-to-day financial operations goals. Assist in ensuring compliance with all regulations, policies, and university requirements are met to secure the department's long-term financial viability and stability. This position will serve the junior level of a two-tier structure for the finance and procurement team.

Duties and Functions:

* Assist faculty with managing the financial aspect of sponsored research accounts by providing guidance regarding agency, program-specific policies, and university rules for spending, re-budgeting, reporting, and financial closing at the end of project performance periods.

* Monthly review and reconciliation of all transactions, including expenses, revenue, and fund equity or cash, posted to cost centers for the management's approval to ensure all transactions are correct. Make the necessary corrections to expenses posted in error within the period allowed, then work with the owners of the source document to ensure the posting error is discontinued.

* Meet with faculty and other cost center managers to discuss the current state of spending on their accounts and projected expenses to avoid over or under-spending based on the annual or project budget available for the period.

* Oversee the day-to-day purchase request for sponsored projects and the department needed by obtaining the necessary quotes and preparing purchase requisitions and vouchers or using purchasing cards. As required, prepare university work orders and contracts with outside vendors for services or work needed for sponsored projects, classrooms, labs, or offices within the department.

* Keep abreast of University, State, and Federal purchasing and financial regulations and maintain communication with the University's financial and purchasing departments to ensure that duties in this area are performed correctly and in keeping with all applicable rules.

* Make travel arrangements such as booking airline tickets, making hotel reservations, securing the necessary travel documentation and authorizations, and processing direct pay or reimbursement for travel expenses that are allowable…