Portfolio Manager

Portfolio Manager – Role Overview

The Portfolio Manager oversees all phases of community operations, ensures execution of the property management agreement, and drives the property’s fiscal and operational success while maintaining a high caliber of on-site services and staff.

• Implement property business plan to maximize value.
• Liaise with investment partners on asset level decisions.
• Liaise with on‑campus partners on operational performance.
• Develop understanding of market drivers to incorporate into asset specific decisions.
• Monitor leasing trends to maximize revenues through consistent observation of rental rate tiering structure.
• Prepare regular weekly and ad hoc updates on asset performance and financial reporting for senior management, investors, and owners, as well as manage the quarterly board meeting process.
• Assist with the monitoring of leasing functions and monitoring the day‑to‑day leasing and follow up activities in Entrata.
• Attend large leasing events to provide additional support as necessary.
• Consistently review, evaluate, and interpret market conditions and recommend adjusted rental and renewal pricing and marketing strategies as needed to drive pre‑leasing/current occupancy and revenue growth.
• Aid with review and training of materials related to the leasing life cycle and best practices surrounding property marketing.
• Provide management oversight for all functions including daily operations, maintenance, financial reporting, training, and development of employees, and resident relations for the community manager.
• Responsible for all owner/asset management communication. Review completes and present weekly, monthly, and quarterly owner reports.
• Ensure appropriate and adequate staffing at the community and supervise the acquisition, development and management of team members by successfully interviewing, hiring, and training. Lead and develop this team of highly motivated, skilled and productive professionals to drive company operational goals.
• Monitor the consistent execution of all operational procedures and policies and recommend changes to improve overall functionality of business. Communicate changes in procedures and policies to ensure adherence.
• Review and assist with the development of the annual budget. Oversee the attainment of budgeted goals by analyzing and monitoring financial and operational results. Plan, review and update capital budget routinely to address reforecasting concerns for future years of ownership and asset preservation.
• Work with the Senior Vice President Multifamily/Student Housing Operations and client/owner to address and resolve gaps in the financial performance of the community.
• Ensure that all property operations at the community are in adherence and compliance with governing business documents (including but not limited to closing documents, Property Manager Agreements, or governing programs).
• Assist with the preparation of timely reporting and ongoing communication about the performance of the property; respond quickly and with urgency to address concerns, questions, and requests.
• Aid with review and training of financial materials related to budgeting, purchase orders, reclass and accruals and other operational financial needs.

Regularly use hands to manipulate tools, controls, phones, and computer keyboard. Frequently stand, reach with hands and arms, climb, balance, and stoop. Sit and stand to do clerical work. Regularly lift and move office supplies up to 20 lbs.

Work is performed in an office. Employee frequently interacts directly with community management, facilities management, residents and other staff members during the workday.

• Bachelor’s degree required in Property Management, Real Estate, Finance, Economics or related field preferred.
• Must possess or be willing to obtain either the Accredited Residential Manager (Institute of Real Estate Management) or Certified Apartment Manager (Building Owners and Management Association) designation within one (1) year of hire.
• Five (5) or more years of multisite/portfolio property management experience.
• Student housing industry experience…