Database Coordinator

Transform Minnesota is looking for a part‑time (20 hours per week) Database Coordinator for their Richfield Headquarters office. The Database Coordinator serves as the organization’s data specialist, overseeing the strategy, structure, and stewardship of data across CRM and giving systems (primarily Donor Perfect and Give Cloud). This role supports development and accounting staff by producing standard reports and responding to requests for complex queries and data analysis.

The Database Coordinator also manages online giving systems and data collection pathways, ensuring they are both technically sound and donor‑friendly.

• Serve as the organization’s primary CRM data steward and systems expert
• Define and maintain data standards, naming conventions, and data collection protocols while ensuring compliance with data privacy, security, and best practices
• Oversee the accuracy, integrity, and consistency of all donor and contact data, including monitoring and resolving duplicate records, inconsistencies, and other data quality issues

• Produce and maintain standard and recurring reports for development, accounting, and leadership teams that support development activities and financial accounting.
• Respond to requests for complex queries, data pulls, and or analysis
• Create and maintain custom fields and data structures within the CRM as needed

• Manage and optimize online giving platforms, donation forms, and related systems (Donor Perfect, Give Cloud, etc.), ensuring they are donor‑friendly and aligned with organizational messaging
• Oversee integrations between giving platforms, CRM, and other systems, including recurring giving, payment processing, and data flow
• Troubleshoot and resolve issues related to donations, system integrations, and platform functionality

• Train and support staff across departments in CRM use, data entry, and reporting tools
• Develop and maintain clear documentation of workflows, procedures, best practices, and standardized user protocols for data entry and system use across teams
• Identify and implement improvements to systems and workflows that enhance efficiency, accuracy, reporting capability, and overall organizational data capacity and insight
• Leverage additional tools and functionality of CRM to support development activities