Training Administrative Assistant

About This Role

The Training Administrative Assistant provides high-level administrative support to the Corporate Training Manager and plays a key role in the day-to-day operation of the Training department. This entry-level position offers significant growth potential for a detail-oriented, tech-savvy individual eager to take on increasing responsibility and help shape the future of corporate training at Irby Construction Company.

• Provide high-level administrative support to the Corporate Training Manager, including calendar management, scheduling training sessions, coordinating travel arrangements, and handling professional communications via email, phone, and other channels.
• Maintain and update training records, employee certifications, and completion data in Microsoft Excel and the company’s Learning Management System (LMS), ensuring accuracy and accessibility.
• Coordinate training logistics including venue setup, materials preparation, and equipment needs; assist in gathering documents and scheduling for training events and departmental meetings.
• Generate reports and compile data related to training participation, compliance requirements, and program effectiveness; review documents for accuracy, consistency, and professional clarity.
• Perform data entry, tracking, and capture in database systems; maintain electronic shared files in Microsoft Teams and organized paper and scanned records.
• Compose, transcribe, edit, and distribute professional correspondence and department communications.
• Take and distribute meeting notes for training department meetings and cross-functional sessions as needed.
• Collaborate with the training team to continuously identify and implement process improvements; proactively ask questions and suggest efficiencies as you grow in the role.
• Perform general office support functions including sending and receiving mail, copying and filing documents, and other duties as assigned.

• High School Diploma required;
  Associate’s Degree or relevant certification preferred.
• 1–3 years of administrative or office experience preferred; prior experience in a training department is not required.
• Strong proficiency in Microsoft Office Suite, with particular emphasis on Excel; demonstrated comfort learning new software systems and platforms including Learning Management Systems (LMS).
• Excellent written and verbal communication skills with a high level of professionalism and attention to detail.
• Solid organizational skills with the ability to manage multiple priorities and deadlines independently in a fast-paced environment.
• Knowledge of office processes and practices; ability to function independently and as a collaborative team member.
• Eagerness to learn, grow, and take on increasing responsibilities over time; a proactive mindset and genuine curiosity about how things work.

• Medical
• Dental
• Vision
• 401K

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact the Company’s Human Resources department.