Pre-Construction Services Coordinator ; Richland, MS

About Us

Irby Construction Company has been building infrastructure for the power industry for more than 75 years. Our business values and performance-driven mindset guide our actions. Our approach to work starts with safety, puts people first, seeks to innovate, and promises to perform.

Irby is proud of its inclusive work environment, family-oriented culture, excellent benefits, and clear pathways for career growth. We strive to provide every employee with clear expectations and opportunities for advancement. What’s more, Irby has long long-valued tenure. In fact, many of our executive leaders started with Irby early in their careers and in the field.

When you join our team, you join an established firm, with a culture centered around its people. Teamwork is how we work. There is no other way. Pride is ever-present inside our offices and the bond of brotherhood runs strong among our crews.

Irby Construction is a wholly-owned subsidiary of Quanta Services. That means team Irby gets the benefits of the company culture we’re known for along with the stability and resources of a Fortune 500 organization. (NYSE: PWR).

Build your career at Irby Construction.

The Pre-Construction Services Coordinator I supports the Pre-Construction Services team in bid preparation, proposal development, document organization, and pre-bid coordination. This role provides the organizational and administrative foundation of the team and works under the direct guidance of the Pre-Construction Services Manager or senior team members.

This is the entry point into the Pre-Construction Services career track. Progression to Coordinator II requires demonstrated proficiency in core coordinator processes, platform management, and independent execution of assigned responsibilities.

• Collect, organize, and maintain bid documents, drawings, specifications, and RFP materials with accurate version control, under direction.
• Input and maintain bid data in Salesforce, estimating software, and cost databases.
• Maintain bid calendar and pursuit tracking logs; manage submission deadlines and internal documentation schedules.
• Track pre-bid meetings and invitations in Salesforce; attend virtual Teams meetings and record proceedings as requested.
• Receive and manage pre-bid site visit invitations; coordinate information sharing with Field Operations.
• Assist in preparing and compiling client proposals, qualification packages, and pursuit materials.
• Submit Terms & Conditions (T&C) packages to Legal for review; incorporate redlines and track outstanding items to closure.
• Manage Certificates of Insurance (COI) requests and documentation for active pursuits.
• Support prequalification submissions and maintain vendor compliance platforms (Avetta, ISN, and similar).
• Support bid bond and performance bond processes; coordinate with bonding agents and track deadlines.
• Assist with subcontractor agreement coordination, tracking, and filing.
• Provide JDE data entry support for pre-construction and field operations requests.
• Support updates to estimating databases with validated actuals from closed projects (lessons-learned / PC9 process).

• Education:
  
  Associate's or Bachelor's degree in Construction Management, Engineering, Business, or a related field preferred; relevant experience may substitute.
• Experience:
  
  0-2 years; construction, project coordination, or office administration experience preferred.
• Technical
  
  Skills:
  
  Proficiency in MS Office Suite required. Willingness to learn Salesforce, estimating software (HCSS Heavy Bid, InEight, or equivalent), vendor compliance platforms (Avetta, ISN), Eco Sys, and JDE.
• Preferred
  
  Certifications:
  
  AACE Student or Associate membership a plus.
• Other Requirements:
  Valid Driver's License required.
• Key
  
  Competencies:
  
  Organizational discipline, attention to detail, clear communication, deadline management, team collaboration.

Travel Requirements

• Position is based at Irby Construction, 318 Old Hwy 49 South, Richland, MS 39218.
• Travel is rare - primarily industry conferences (e.g., ESG, Avetta, ISN events) as directed.

Physical Qualifications

• Stationary position:
  Frequently (office-based with occasional field visits).
• P…