Payroll Specialist

About Us

Irby Construction Company has been building infrastructure for the power industry for more than 75 years. Our business values and performance-driven mindset guide our actions. Our approach to work starts with safety, puts people first, seeks to innovate, and promises to perform. Irby is proud of its inclusive work environment, family-oriented culture, excellent benefits, and clear pathways for career growth. We strive to provide every employee with clear expectations and opportunities for advancement.

What’s more, Irby has long valued tenure. In fact, many of our executive leaders started with Irby early in their careers and in the field. When you join our team, you join an established firm, with a culture centered around its people. Teamwork is how we work. Pride is ever-present inside our offices and the bond of brotherhood runs strong among our crews.

Irby Construction is a wholly-owned subsidiary of Quanta Services, which provides the stability and resources of a Fortune 500 organization (NYSE: PWR).

About This Role

The Payroll Specialist is responsible for the accurate and timely processing of weekly, multi-state payroll for a large employee population. This role ensures compliance with federal, state, and local payroll regulations, manages employee deductions and garnishments, supports tax reporting and filings, and serves as a key resource for payroll-related inquiries. The Payroll Specialist works closely with HR and Finance teams to ensure payroll integrity, accuracy, and continuous improvement.

• Process weekly and/or bi-weekly payroll for approximately 1,700+ employees across multiple states.
• Import, verify, audit, and adjust timecard and payroll data to ensure accuracy.
• Review and reconcile wages, overtime, PTO, and other pay types in compliance with payroll regulations.
• Perform payroll audits and reconcile payroll registers prior to transmission.
• Ensure timely and accurate distribution of employee pay.
• Verify employee setup and timecard accuracy within timekeeping systems (e.g., JD Edwards).
• Track and maintain PTO accruals within the timekeeping system.
• Perform QA/QC reviews of payroll submissions, charge codes, and control totals.
• Manage federal, state, and local tax with holdings, deposits, and multi-state reporting.
• Conduct tax analysis to ensure proper withholding and compliance.
• Support quarterly filings and year-end reporting, including W-2 processing.
• Process employee deductions, garnishments, and other with holdings in accordance with regulations.
• Maintain compliance with SOX standards, internal controls, and company policies.
• Serve as a primary point of contact for employee payroll questions and issue resolution.
• Partner with HR teams to ensure accurate benefit and deduction processing.
• Maintain the highest level of confidentiality when handling sensitive employee data.
• Identify opportunities for efficiency improvements and assist with payroll system upgrades or enhancements.
• Participate in special projects and perform other duties as assigned by leadership.
• Work independently under minimal supervision while escalating complex issues as needed.

Education & Experience

• High School Diploma required;
  Associate degree preferred (Accounting, Finance, HR, or related field).
• 2+ years of payroll processing experience; multi-state payroll experience strongly preferred.
• Working knowledge of payroll laws, regulations, and reporting requirements.
• Proficiency in Microsoft Excel.
• Strong organizational skills with the ability to meet strict deadlines.
• Ability to work independently and perform well under pressure.
• Excellent communication and interpersonal skills.
• Dependable, reliable, and professional demeanor.

Preferred

• Experience processing payroll for large employee populations.
• Familiarity with payroll and timekeeping systems such as Kronos, JD Edwards, or similar platforms.
• Bachelor’s degree in Accounting, Finance, Human Resources, or related field.
• Advanced multi-state payroll and tax compliance experience.

• Ability to lift and handle materials up to 50 pounds unassisted.
• Ability to lift files, open filing cabinets, bend, and stand as required.