Executive Assistant

Job Duties/Scope Of Work

This position provides high‑level administrative support directly to the VP I&SS, IS&L, and Engineering & Projects. Responsibilities include managing executive schedules, coordinating high‑stakes meetings, handling sensitive correspondence, and performing a variety of tasks to facilitate the executive's ability to effectively lead the organizations.

• Manages the executive’s calendar, including scheduling meetings, appointments, and complex travel arrangements, ensuring efficient time management.
• Prepares and edits high‑level correspondence, communications, presentations, and other documents intended for internal and external stakeholders.
• Coordinates I&SS, IS&L, and Engineering & Projects meetings and events, including preparing detailed agendas, arranging logistics, and documenting minutes.
• Maintains confidential filing systems, both electronic and physical, ensuring organization and accessibility.
• Assists in the preparation and management of strategic reports and executive presentations.
• Monitors and orders office supplies, ensuring the executive office is well‑equipped.
• Acts as a liaison between the executive and other staff, external partners, and stakeholders.
• Handles confidential information with the utmost discretion and professionalism.
• Supports the executives in various strategic projects and tasks as needed.
• Ensures adherence to safety and health regulations and policies.
• Promotes a safe and efficient work environment.
• Supports operations and engineering initiatives and practices.

• High School diploma or GED, plus a minimum of ten (10) years of administrative experience.
• Knowledge of executive administrative procedures and systems, including managing high‑level files and records and understanding executive office procedures and terminology.
• Knowledge of principles and processes for providing high‑level customer and personal services.
• Superior communication skills to convey complex information effectively and efficiently.
• Expertise in managing one's own time and the time of the executive efficiently.
• Proactively adjusts actions in relation to the executive's needs and organizational priorities.
• Exceptional ability to focus on details of a task to ensure accuracy and quality.
• Acute ability to recognize potential issues and address them proactively.
• Proficiency in handling multiple high‑priority tasks simultaneously and prioritizing effectively.
• Ability to obtain and maintain a Personal Identity Verification (PIV) Credential badge.

• Proficiency in Microsoft Office Suite — Skilled in using software such as Word, Excel, PowerPoint, and Outlook for various administrative tasks.
• AA Degree or higher.

Grade 7: $60,135 – $75,813

Grade 8: $66,150 – $83,450

HMIS offers a comprehensive benefits package that includes medical/dental/vision, short‑and long‑term disability, life insurance, 401(k) plan, and paid time off. For a full list of benefits please visit our benefits website: (Use the "Apply for this Job" box below)./employee benefits

In compliance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Hanford Field Office (HFO) direction, employees issued initial badges on or after September 1st, 2025, are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a federal background check investigation. This investigation encompasses multiple areas of eligibility and includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year.