Maintenance Scheduler and Support Specialist

General Summary

In charge of all aspects of eSoms Scheduling for the assigned shop within the Maintenance department. Provide technical and administrative support for multi-discipline Maintenance group. Have strong knowledge of the union contract.

• Run reports and make recommendations to management on OT availability for emergent work and added scope on schedule activity
• Provide direction on training/travel assignments directly to the craft once scheduled in eSOMs
• Responsible for callouts for overtime assignments, filling rotation schedules, updating PT slips, shift swaps, training, craft work hour changes
• Maintain overtime list updates, including determining when to add/remove workers
• Ensure the correct application and administration of the Nuclear Bargaining Unit Contract, Letters of Agreement (LOAs) as they apply to scheduling issues
• Run and analyze reports to support bi-weekly eSoms Payroll audits
• Watch bill Creation/Instantiation
• Manual Shift Additions
• Overtime List Re-Zero (yearly)
• Fill special shifts in accordance with bargaining unit contract/create special shift letters
• Schedule and facilitate quarterly Fatigue Management meetings
• Support the other shops in all scheduling duties due to absences of co-workers
• Support the Maintenance Manager’s admin in their absence

• Provide support to bargaining unit personnel:
  • Maintain vacation (man loading) calendar
  • PT, training, union meetings, medicals, mask fits, travel dates, rotation schedules for each crew
  • Solicit, organize and provide recommendations to management for first and second choice vacation request (yearly)
  • Review and schedule first/second choice vacations:
    • Review man-loading calendar, training and rotation schedule prior to approval. Update eSoms and man loading calendar
  • Complete absent tracking forms
  • Travel arrangements and expense reports:
    • Coordinate all travel arraignments, create travel authorization, register employee, update eSoms, man-loading, rescheduling training/meetings, delegation (manager/supervisors), organize travel packet, complete travel expense report for reimbursement
  • Maintain shoes/glasses and cold weather gear
  • Monitor training coming due and upcoming training opportunities
  • Schedule quarterly cycle/block training, specialty and off-site training
  • Schedule medicals and mask‑fits:
    • Provide the appropriate paperwork
  • Provide training, medicals, mask fits notifications
  • Create memos (special shift letters, opportunity letters, removal of shift letters, travel letters, etc.)
  • Assign and remove individual qualification groups
  • Support USA:
    • Travel Arrangements
    • Out process and in process individuals
    • Time entry
    • Calculate cash advances
    • Complete expense reports
  • Man-loading administrator:
    • Maintain and update mechanic shop dashboard for job assignments
    • Update yearly rotation schedule, vacation, training
    • Provide weekly update of available hours
    • Update weekly ERO roster, as needed
  • Hold augmenting ERO position
  • Support refueling outages and forced outages including nights, weekend and holiday coverage
  • Support 40+ personnel for online and 90+ personnel during refueling outages
  • Provide coverage for the other Maintenance Component Groups’ technical support specialists
  • Act as back-up for department administrative assistant
• Packages:
  • Run and review work order closure report
  • Print and pull package requests on demand
  • Work request transmittals to send to records

• Maintain component group’s manager and supervisors’ schedules
• Read/respond to correspondence
• Control and monitor mechanic shop credit card expenditures
• Reconcile monthly credit card statements
• Order office supplies and parts for craft
• Maintain and order PPE and safety supplies for Maintenance, (Fastenal; I&C shop specific)
• Meetings (Scheduling, print materials, review actions)
• Update electronic monitors in shop
• Monthly Meetings Postings (MDM, All Employee)
• Initiate, track and close AR’s
• Weekly review of approved reports to identify required refresher training
• Travel arrangements and expense reports for supervisors and manager
• Review Time and Labor for approval, create time modifications for payroll, when needed
• Update org charts
• Delegation of Authority…