Coordinator, Document Control

Location

Richland, WA, US

Nuclear

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

This position will be performed at our Richland, Washington office.

• Responsible for the functioning and utilization of the document control system for the project.
• Accountable for creating and maintaining the project distribution matrix.
• Provides training and support to all project team members regarding appropriate document control practices – including external users such as vendors, contractors, consultants, clients and other third parties.
• Identifies and escalates processing or other system issues to the Project Controls or Document Control Manager in a timely manner.
• Identifies opportunities for continuous process improvement and monitors for new and emerging software solutions.
• Assists in creating/implementing and auditing a reporting system to track all NCRs, CARs, RFIs, Change Requests and other documentation deemed critical by the project from start to finish.
• Assists project teams with creating and developing reports in EDMS systems.
• Assists in the preparation of the end‑of‑project report.
• Assists in the creation, communication, implementation, maintenance and auditing of all required contract submittals.
• Assists in creating a reporting system to track RFIs by originator through key milestones of their lifecycle.
• Oversees the receipt, capture, control and access of all project documents.
• Allocates project document/drawing numbers as required per guidance of Project Management, Project Agreement and/or Client requirements.
• Responsible for achieving and maintaining a high level of accuracy in capturing metadata in the EDMS system in accordance with procedures and requirements for reporting/auditing.
• Manages and coordinates the metadata and the process of storage for documents into the EDMS system by all internal and external parties.
• Ensures achievement of established turnaround specifications from receipt of requests into document control to completion of processing and distribution.
• Accountable for appropriate post‑construction document archival/retention as per Project Agreement specifications.

• Post‑secondary education – bachelor’s degree or college diploma preferred, or equivalent experience.
• Minimum of 1 to 5 years document control experience in a construction project/site environment.
• Prior experience working with ACONEX preferred.
• Prior experience using electronic document management and document control systems as well as in processing both design and vendor documentation.
• Proficient in electronic file management (e.g., Explorer and Win Zip).
• Intermediate to advanced knowledge of PDF software such as Adobe Acrobat, Bluebeam.
• Intermediate working knowledge of MS Office applications such as MS Project, Excel, Word, Outlook, Visio, PowerPoint.
• Ability to accurately and efficiently set up, create and maintain documentation metadata.
• Ability to interpret and implement processes, procedures, workflows and standards.
• Ability to document work tasks (work instructions).
• Organizational skills, with a proven ability to meet deadlines in a fast‑paced environment.

• Paid Vacation (vacation/wellness days).
• Health and Wellness Home Benefit (wellness subsidy for fitness/health).
• Tuition Reimbursement (strong…