Office Administrative Support Specialist

Office Administrative Support Specialist

Provide the Department of Energy (DOE), U.S. Department of Energy at the Hanford Site (Richland Operations Office and the Office of River Protection) Office Administrative Support from one qualified full-time general support services contractor. The Office Administrative Support Specialist will have responsibility for execution of the itemized work scope below:

• Screening calls, visitors, and incoming correspondence and respond to requests for information concerning office procedures.
• Prepare routine non-technical and complex correspondence, and assist in the preparation of various management reports and documents.
• Coordinate information to facilitate completion of tasks and prepare presentation material.
• Review outgoing material and correspondence for internal consistency and conformance with agency procedures, interface with technical staff to bring activities to closure.
• Schedule appointments, make arrangements for meetings and assemble established background material; as directed may attend meetings and record and report on proceedings.
• Schedule and set up conference rooms and/or offices for DOE HQ teams and visitors as directed.
• Perform data entry to enter, retrieve, change and present text, tabulations, or statistical data.
• Submit requests or place orders, as appropriate, for printer and copier machine toners and cartridges and distribute accordingly.
• Prepare paperwork for office moves coordinating with the Facility Manager and Hanford Management.
• Maintaining office supply inventories and organizing deliveries to and from the Stevens Center Complex (2420, 2430, and 2440 Steven Center in Richland, WA).
• Assisting with market research to support and maintain office supplies and other ancillary services.
• Collecting data to support budgeting activities for additional office supplies and/or ancillary service needs.
• Assisting federal counterparts with P-Card purchase actions, and ensuring actions comply with DOE-Hanford procedures.
• Assisting with day-to-day management of office supplies to include coordinating requirements, tracking deliveries, assisting with placing orders, and ensuring office supply needs are met.

Experience and qualifications:

• Minimum of 6-10 years' experience in an office or business environment. (this can be a combination of education and work experience). Expertise in Microsoft Word, Outlook, Excel and schedule management.
• Experience with multiple customers of a manager's staff of (5 - 40 individuals)
• Assists and/or back-up for Manager's Office Secretary as needed.

Pro Sidian Administrative Support Specialist must demonstrate:

• Strong clerical, administrative, and organizational capabilities.
• Proficiency in operating within the Microsoft Office environment, familiarity with Microsoft messaging and collaboration software, environment and highly functioning in Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint, and internet management tools to enable the employee to produce multiple administrative/clerical products as requested.
• Familiarity with or ability to learn/use other technology management tools employed at Hanford to enable the employee to produce a number of administrative/clerical products.
• Excellent responsiveness and customer service skills.
• Ability to perform in a fast-paced, high stress work environment on highly visible workloads with relative autonomy.
• Ability to manage work environment and workload with minimum of supervision, based on knowledge of work priorities.
• Ability to set and achieve goals, working successfully as an individual contributor or as part of a team.
• Ability to work well under pressure and within established guidelines.
• Ability to develop high quality work products, to include proper grammar, spelling, and punctuation in accordance with the DOE Hanford Correspondence Manual and general office materials/guides.
• Compliance with site specific safety and security requirements, including badging and office protocols.
• Excellent communication skills.
• Good time keeping practices including good attendance habits.
• High School Diploma.
• U.S. Citizenship.

As a condition of…