Administrative & Technical Support Specialist; Finance

Administrative & Technical Support Specialist (Finance)

CTG is seeking to fill an Administrative & Technical Support Specialist (Finance) position for our client.

Location:

Richland, WA Duration: 12 months

Duties:

• Provide advanced administrative and technical support to Finance leadership while managing highly confidential and complex assignments with minimal supervision.
• Serve as the primary administrative resource for Finance management by anticipating operational needs, prioritizing assignments, and resolving issues independently.
• Prepare executive-level correspondence, reports, presentations, meeting agendas, briefing materials, and meeting minutes.
• Coordinate departmental meetings, track action items, and ensure timely completion of follow-up activities.
• Monitor corrective action reports and action tracking systems, providing reminders, status updates, and closure support.
• Maintain departmental dashboards, reports, and performance metrics while identifying trends and recommending process improvements.
• Assist with department budget preparation, monitoring, reconciliation, and financial reporting activities.
• Administer procurement requests, purchase requisitions, contract documentation, change requests, and purchasing activities.
• Coordinate executive calendars, meetings, travel arrangements, expense reporting, and department scheduling.
• Manage employee training schedules, qualification records, compliance tracking, and enrollment in required learning systems.
• Support onboarding activities, site access coordination, and administrative processing for employees, contractors, and visitors.
• Maintain department records and confidential documentation in accordance with records management policies and company procedures.
• Assist with contract administration and financial documentation processing.
• Partner with Finance leadership to improve administrative processes, communication, and operational efficiency.
• Support emergency response organization assignments, outage activities, and departmental readiness as required.

Skills:

• Advanced administrative and executive support capabilities.
• Strong knowledge of corrective action tracking and action management processes.
• Knowledge of records management procedures and confidential document controls.
• Experience preparing procurement requests, contract requisitions, and change documentation.
• Strong analytical and problem-solving skills with the ability to research, interpret information, and recommend solutions.
• Excellent organizational and multitasking abilities with exceptional attention to detail.
• Outstanding written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Ability to exercise sound judgment, maintain confidentiality, and work independently.
• Strong interpersonal skills with the ability to collaborate effectively across multiple departments and organizational levels.

Experience:

• Minimum of five (5) years of administrative or technical support experience in a professional business environment.
• Experience supporting senior leadership or executive-level management.
• Experience with budgeting, procurement coordination, contract administration, and financial support activities preferred.
• Experience coordinating meetings, travel, training programs, reporting, and department operations.
• Demonstrated success managing multiple priorities in a fast-paced environment while maintaining accuracy and professionalism.

Education:

• High school diploma or GED required.
• Associate's degree or additional coursework in Business Administration, Finance, Office Administration, or a related discipline is preferred.