Budget and Accounting Assistant; Local Agent Group II

Budget and Accounting Assistant (Local Agent Group II)

08.09.2025 Expired

The European Union Delegation to the United States of America, Washington DC is looking for:

Budget and Accounting Assistant (Local Agent Group II) – 2 Year Contract Subject to Renewal

We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through some 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to the United States of America in Washington, D.C. works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a full-fledged diplomatic mission and represent the European Union in dealings with the U.S. government in areas that are part of the EU’s remit.

We offer

We offer the post of a Budget and Accounting Assistant (Local Agent Group II) in the Delegation's FPI Team. The team consists of 8 people and there are occasional atypical working hours. Under this post, the successful candidate will be working directly with the Program Officers providing assistance in contracts and grants administration. They will also serve as support staff under the supervision and responsibility of the Head of FPI (Americas) Team, and will be assigned the following main tasks and duties:

BUDGET, FINANCE, CONTRACTS and ACCOUNTING - Financial Transactions

• Ensure compliance of the financial transactions with the regulatory environment (e.g. basic acts, Financial Regulation, implementing rules, internal rules, financing decisions, instructions);
• Ensure the legality, regularity and correctness of agreements, procurement contracts and grant agreements, and financial transactions by performing a standard set of checks and control procedures;
• Carry out SUMMA/CRIS transactions related to budget lines managed directly by FPI.
• Assume responsibility for the accuracy and completeness of data in information systems (e.g. SUMMA, CRIS, OPSYS, PPMT) before granting Financial Initiation visa;
• Implement and monitor internal control principles with respect to financial procedures;
• Assess and ensure the successful completion of the financial circuit for financial transactions in the accounting system;
• Assess and ensure the validity of bank guarantees;
• Participate as secretary in evaluation committees.

BUDGET, FINANCE, CONTRACTS and ACCOUNTING – Procurement

• Provide advice and support on the public procurement procedures as well as procedures for awarding grants and other forms of financing (agreements with UN agencies and other IOs, service contracts, etc.);
• Provide advice and comments on draft agreements/contracts;
• Initiate call for tenders and call for proposals;
• Participate as secretary of evaluation committees. Prepare signatories for the awarding and conclusion of contracts;
• Assess tender procedures and procurement files in accordance with the regulatory environment and assess and ensure the validity of bank guarantees.

BUDGET, FINANCE, CONTRACTS and ACCOUNTING - Financial Tasks

• Assist in the preparation and control of the financial aspects in the calls for tenders and calls for proposals;
• Assist with the reporting, planning, budgeting and audit actors as regards required information;
• Manage Functional Mail Boxes as assigned.

BUDGET, FINANCE, CONTRACTS and ACCOUNTING - Support to FPI contracts of the Regional Team and the associated EU Delegations

• Provide support and back up for financial initiation tasks in order to ensure business continuity.

INFORMATION and DOCUMENT MANAGEMENT - Management of financial information

• Manage correspondence on financial issues with external and internal actors within the tasks and topics assigned;
• Oversee all original contracts and corresponding databases;
• Check and ensure the correctness and authenticity of the originals of signed contracts and other original financial documents;
• Ensure the quality and consistency of financial data in the different databases and systems.

AUDIT, CONTROL and INSPECTION - Audit support and follow-up

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